Have an upcoming event where you need financial or non-financial help from sponsors? It can be challenging to attract sponsors for your events — and it all starts with the right event sponsorship proposal.
If you're unsure how to write a proposal for an event, using an event proposal template will help you to win the hearts of potential sponsors.
The key ingredients of an effective event sponsorship proposal are:
- persuasive content
- easy-to-follow structure
- visually captivating designs
Don’t know where to begin?
Learn how to write a proposal for an event with simple steps from real-life practices of some of the best event proposals out there. In this article, you'll learn the fundamentals in writing effective event proposals with practical formats to stick to.
We've also included some of the best event proposal examples to draw inspiration from. You can easily edit these event proposal samples to better suit your event needs and communicate your event as worth sponsoring.
Best Event Proposal Templates on Envato Elements (With Unlimited Use)
Envato Elements curates some of the most effective event proposal templates today. You’ll only need one subscription. With Elements you won’t just get access to event sponsorship proposal templates. You’ll also enjoy thousands of digital assets that are included with your subscription.
While you may be tempted to download an event sponsorship proposal template for free online, keep in mind that you get what you pay for. High quality premium proposal templates, such as those available through Envato Elements and GraphicRiver, offer more choice and better design options that event sponsorship proposal templates you find for free.
Not yet convinced? Envato Elements understands the importance of branding to winning an event sponsorship proposal. These templates are customizable so you can easily make each event proposal unique.
5 Examples of Event Proposal Templates From Envato Elements
To get you started here’s our latest list of the 2019 best event planning request for proposal templates available on Envato Elements with just a single subscription:
This sharp and professional-looking template will get the right sponsors for your next event. It’s completely editable in Adobe InDesign and Microsoft Word so you can brand it according to your needs.
2. Event Page
This straightforward and clean event sponsorship template is perfect for your next product launch, digital marketing event, startup convention, and any other business-related events.
Get your sponsors lined up using this event proposal template with a modern and minimalist finish. It comes with 16 custom pages document, so you’ll have plenty of inspiration to choose from.
This ready-to-print event proposal example contains 25 templates with A4 Size perfect for any type of event and other business purposes.
If you fancy something bolder and more exciting, this event proposal format is within your taste. With 50 unique and editable presentation proposal slide designs, you’ll get a visual style that'll surely captivate your potential sponsors.
Envato Elements (Design Without Limits)
Envato Elements has a single compelling (all inclusive) offer:
That’s right! Download as many professional proposal templates and graphics as you want, then customize them to fit any of your project needs.
Or, if you only need a single event proposal template, you can download it from Envato's pay-as-you go template marketplace, GraphicRiver.
15 Event Proposal Examples from GraphicRiver
Envato Elements is such a steal for anyone who wants to get unlimited downloads and access to digital assets, but if you just require one event proposal template for now, then GraphicRiver could be the best alternative.
To help you find the right template, here are some of highly editable and visually stunning event proposal templates on GraphicRiver this 2019:
Designed perfectly for event managers and organizers, you can get the right sponsors using this bold and engaging event proposal template. This is highly recommended for music events, award shows, cultural festivals, and other celebrations because of its festive graphics.
Have an upcoming fashion show to organize? This event proposal format is modern and clean so you can showcase more photographs of your clothes and models.
With 36 proposal pages, this event sponsorship proposal template gives you a variety of design options to choose from. The finish is professional and modern so you can get the right sponsors in no time.
With a modern and corporate look, you can secure a big-time sponsor with this event proposal template made for digital and web design events.
Available in 10 modern color designs, you can surely get the attention of the perfect sponsor for any kind of event. It’s easy to modify from colors, dimensions up to content.
This template is for any event where health and wellness are promoted like yoga and other related activities. It uses vibrant colors with bold typography.
Planning an automobile show or a car dealership event? This template is made perfectly for events where cars are the main star of the show.
This event proposal template is designed for any kind of project or events. It showcases essential information and combined with modern illustrations.
Get that project secured with this proposal template for any kind of event or project. You can easily modify colors, change dimensions, or have different design combinations to match the feel of your event.
If you need visually striking graphics, this event sponsorship template will do the job. It comes with a huge option of 32 pages, so you’ll have plenty of designs and formats to choose from.
For more reserved and traditional companies, this event proposal template has the right balance of modern and professional look.
With 20 page designs, you can showcase your eCommerce store event more effectively. It's got outstanding future-forward graphics perfect for online businesses.
13. Travel Proposal
Travel companies, hotels, booking sites, and other hospitality-centric services can use this event proposal template because of its tourism-focused look and feel.
Anyone in the food business will surely match this event proposal template because you can conveniently showcase your food and menu options so easily.
If you're looking for a more futuristic look, this event proposal template is the perfect cut. It’s unique, sleek, and a visual breath taker.
How to Write a Proposal for an Event
You may be wondering how to write a proposal for an event. To save you time, we’ve outlined the right ways to write, design, and format your event proposal.
Step 1. Briefly Introduce Your Organization, Event, & Goals
The first step is to let your potential sponsors know about your organization. Even if you're a well-known organization, it’s good to start with a bit of introduction about who and what you are as a company.
Then, go ahead and tell about the event you’re going to launch. Answer these must-know questions:
- What's the event all about?
- Why are you doing the event?
- What are the goals you want to achieve?
- How does this event correlate with your company?
Your potential sponsors must be able to understand why you’re creating an event. This shouldn’t be too long. The more concise and brief you are, the better.
Step 2. Explain How Your Potential Sponsors Will Benefit
This part is very crucial. What’s in it for them?
The idea is sponsorship is a two-way relationship. You benefit from their financial or non-financial support and in return, your sponsors get something too. It’s good to note what benefits they can get before, during, and after the event.
What are you offering to them? What makes the event sponsorship so tempting? There are many ways you can present the benefits of sponsoring your event. Here are a few well-rounded justifications:
- Get potential leads. They’ll get the opportunity to generate potential customers.
Network with other businesses. Aside from exposure to new audiences and customers, sponsors can also find new business partnerships.
- Add to their corporate social responsibility. If your event benefits a charity or for a good cause, potential sponsors will get a positive brand image.
Step 3. Offer Sponsorship Levels
In event sponsorship, it’s common that sponsors are offered different sponsorship levels. This leveling often comes with a package where price has already been set and the inclusive benefits attached to it.
You can use tiering to divide the sponsorship levels. Some use package names such as platinum, gold, silver, or bronze package. You can get creative at this point. Make sure that you clearly define the inclusions and the distinctions for each sponsorship level.
Step 4. Lay Out Your Terms & Conditions
Every event sponsorship proposal must include the terms and conditions of the proposed partnerships. To ensure that sponsors won't take advantage of you, clearly define the limitations of the sponsorship clearly.
Also, this section should also include your negotiation terms. Of course, there will be sponsors who will ask for discounts or additional perks on top of the inclusive benefits. You want to appear as open as possible so that potential sponsors won’t be put off easily.
Step 5. Close With a Persuasive Call-To-Action
Finally, your event sponsorship proposal must include an action step from your sponsors. Don’t let them get away easily. Make sure that you’re closing your event proposal with an urgent call-to-action.
One way to do this is to add a deadline to your event proposal. This way, your potential sponsors know when they must decide. But, to make it more effective, you can add a time-sensitive offer to your call to action. For example, add a huge early bird discount or savings to the first five sponsors.
To learn more compelling strategies and practical tips to close any business deals, read the following tutorial:
Find More Consulting Proposal Templates
Aside from event sponsorship proposals, you'll find yourself dealing with other business negotiations. From making project proposals, getting more clients, or simply closing any type of business deals, you've got to always plan accordingly.
To help you with your business proposal needs, here are some great roundup posts that you can read and win your business proposal any time of the year:
- Proposals25 Professional Business Project Proposal Templates for 2019Laura Spencer
- Proposals30+ Best Business Proposal Templates: Ideas For New Client Projects in 2019Marc Schenker
- Templates20 MS Word Business Proposal Templates to Make Deals in 2019Brenda Barron
Download the Best Event Sponsorship Proposal Templates Today
As you write your event sponsorship proposal, remember to keep your sponsors in mind. Write your content according to your potential sponsors’ point of view. This way, they can easily understand what you’re trying to relay. At the end of the day, sponsors want to know what’s in it for them.
To design and format your event proposal, get inspired by the best event proposal templates from Envato Elements made for various industries. You can also check out highly customizable event proposal examples on GraphicRiver for any business needs.
Remember: the key to designing a successful event proposal is always making sure you’re unique, visually captivating, and benefits-driven.
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