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What Is Change Management (& How to Create a Change Management PPT)

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Read Time: 11 mins

Change management is important for any company if they want to introduce changes. A project manager who is skilled in change management can ensure that a change is implemented smoothly the first time. 

In change management, the project manager uses charts and graphs to help track and report on status, timeline, and changes through the completion of the project.

Gantt Chart TemplateGantt Chart TemplateGantt Chart Template
GANTT chart template from Envato Elements. Gantt Charts are often used by change managers. 

A GANTT chart is often used in the change management process. This is a type of bar chart that shows change management plan steps, status, or resource usage. It can be used for any increment of time whether it's days, weeks, and months. A GANTT chart easily tracks the progress of the plan. GANTT charts can be used to spot potential problems before they occur, what work is assigned to each team member and the delivery timeline.

If you're a project change manager and looking to save time, don't create your own charts and graphs in PowerPoint from scratch. Get a head start with chart and graph change management PowerPoint presentation templates at Envato Elements and GraphicRiver.

What Is Change Management? (Introduction to Change Management)

According to Dictonary.com, change management is 

“the management of change and development within a business or similar organization.” 

Change management is an organized method for guaranteeing that changes are comprehensively implemented and that the changes made are long-lasting. 

To successfully implement a plan, figure out what tasks need to be done. Then, identify the department(s) these tasks impact. Once people resources are identified, assign tasks to people with the knowledge and training required to complete the assigned task. Change management is good for any company planning to implement a change. 

Change Management Examples:

A tech company would use change management when rolling out an update to an existing application, installing new servers, or introducing a new software interface.  

A furniture company would use change management to introduce a new process for cutting wood components or a new process when building a chair. If the company decided to use a computerized laser cutter to cut the wood parts instead of cutting them with a handsaw, they'd need a change management process to document the new process.  

How to Customize a Template for Change Management

You can use a PowerPoint template to create graphs and charts for project presentations. We've based this tutorial on the Project Management PowerPoint template from Envato Elements shown below:

Project management templateProject management templateProject management template
A good Project Management template for PowerPoint contains many slide designs that'll work well for change management.

Here are some steps to help you customize a PowerPoint template to show your change management plan. 

1. How to Change the Colors on a Change Management Slide

The first slide that we'll look at is slide 11. This slide features a flowchart.

chart slide design chart slide design chart slide design
This is slide 11 before customization.

If you like the chart, but not the color, you can easily fix that. First select the part of the chart that you want to change the color of. You'll know it's selected when little white handles appear around the object.

changing chart colorchanging chart colorchanging chart color
Select the object in the slide that you want to change.

Once the part that you want to change is selected click on the Shape Fill button. Once you click on the Shape Fill button, you'll see a color palette.

Select the Shape Fill button. Then select the color of your choice.

Once you've decided on the color you want, click on the color box. Now you've changed the color of part of the chart. 

To change more colors in the chart, repeat these steps and you can change the colors in the whole chart. As you change colors, make sure that the colors you select don't clash with each other and that they flow nicely with the rest of the presentation. Clashing colors in a slide could look unprofessional.

2. How to Change the Transparency of an Object

This second slide that we'll be changing is slide 7, which features a chart. Changing the transparency of an object can help an object stand out more or blend in more with the background, depending on how you use it.

Slide 7 chart templateSlide 7 chart templateSlide 7 chart template
This is slide 7 before customization.

To change the transparency of an object, the first step is to select the object. You'll know that the object is selected when there are handles around the object you're trying to change the transparency of.

The object is selectedThe object is selectedThe object is selected
The object is selected.

Once the object is selected, click the Shape Format tab. Then click the Format Pane button. Clicking this button opens a sidebar.

Using Shape FormatUsing Shape FormatUsing Shape Format
Click Shape Format and then the click Format Pane.

Once the sidebar opens select the Shape tab. This tab gives you a group of drop-down lists with options for what you can do to the shape. Click the Reflection section within the drop-down list.

Changing the transparency of a slideChanging the transparency of a slideChanging the transparency of a slide
Click the Shape tab. Under the Shape tab click Reflection section. Then drag the bar.

Next, drag the transparency bar to make the object more or less transparent. Next, to the bar you can also input a percent of transparency for more accuracy.

3. How to Change an Object's Shape

The slide we'll use to change the object shape is slide 17. Changing an object's shape helps you to personalize the template to fit your needs.

Slide 17 before customizationSlide 17 before customizationSlide 17 before customization
This is slide 17 without any changes made.

Select the object that you'll want to change the shape of. I'm going to be changing the shape of one of the numbered circles.

Slide 17 with object seclectedSlide 17 with object seclectedSlide 17 with object seclected
Select the object you want to change.

I've selected the number 2 circle. I know that it's selected because handles have appeared around the object. The next thing that you'll want to do is hit Delete on your keyboard. This will completely get rid of the object. Next, click the Shapes button in the toolbar. Clicking on this button causes a list of shapes to drop-down.

Slide 17 Choosing a shapeSlide 17 Choosing a shapeSlide 17 Choosing a shape
Click the shape you would like to draw.

Next, click on the shape that you want to use to replace the shape that you just deleted. I'll be using a square.

Slide 17 Drawing a ShapeSlide 17 Drawing a ShapeSlide 17 Drawing a Shape
Draw the shape of your choice.

Next draw the size of the shape that you would like next click inside the shape that you drew and add the number back into the shape and now you've successfully changed the shape. You can change the shape to any shape that fits your needs

Types of Change Management Models

Regardless of the type change management process or plan you use; project management PowerPoint templates can help you to better communicate with your stakeholders. Here's an overview of some basic change management processes and models you may be using:

1. Lewin’s Change Management Model

Lewin lists three change management stages: 

  1. Unfreeze. The person implementing the change management plan has to unfreeze their present process and views when arranging for future changes. This helps with the team development of the new task or challenge with a new perspective.
  2. Change. Communication through all channels must be clear and constant during the change management process and after the process. 
  3. Refreeze. After you've gathered accurate feedback, and there was constant communication during the second step, the new process that was implemented is locked into place or refrozen

2. ADKAR Model

This change management model has five steps: 

  1. Awareness. What needs to be changed.
  2. Desire. Desire to contribute to and back the change.
  3. Knowledge. Knowledge of what methods or practices require change.
  4. Ability. Ability to implement change.
  5. Reinforcement. Reinforcement to maintain the change.

When a change is happening in your company, the employees need to clearly understand what's being changed, why the changes are necessary, and how these changes impact them. This model helps employees process the change through stages.

3. Kotter’s 8-Step Change Model

This eight-step change management model was created after Dr. John Kotter surveyed 100 organizations. 

  • Step 1. Generate a sense of urgency. 
  • Step 2. Establish a strong alliance. 
  • Step 3. Create a comprehensive plan. 
  • Step 4. Try to get many people involved. 
  • Step 5. Remove barriers to allow the action. 
  • Step 6. Create quick wins. 
  • Step 7. Maintain acceleration. 
  • Step 8. Create a sense of action. 

These change management steps help build teamwork and trust among the employees. The teamwork and trust motivate employees to follow the plan.

4. Deming Cycle or PDCA Cycle

The Deming Cycle, developed by Dr. William Edwards Deming, is also known as the plan-do-check-act cycle. This process will be familiar to those of you who work for companies that follow the Six Sigma method of continuous improvement. 

This change management model has four steps that'll help you perfect your change management process. 

  • Step 1, Plan. Anticipate future changes and come up with potential solutions and outcomes to the to those anticipated changes. 
  • Step 2, Do. Act on the change a little at a time to make sure any problems that arise are caught early enough to be corrected. 
  • Step 3, Check. Create milestones for your change iterations. How is your plan preforming? Are there more improvements to be made? 
  • Step 4, Act. If your changes don’t work, start over with step one. If your changes do work, start using the plan in other departments.

Charts & Graphs Used in Change Management

We've discussed how charts and graphs can help you visually depict your change management process, but which charts and graphs do change managers use? Here's a list of some charts and graphs you'll find helpful as a change manager:

1. Flowcharts

Arcama PowerPoint Presentation TemplateArcama PowerPoint Presentation TemplateArcama PowerPoint Presentation Template
The Arcama PowerPoint Presentation Template from Envato Elements contains many graphs and flowcharts that could be useful for a change manager.

Flowcharts illustrate the different processes in the company. They're simple charts that show the process and the different components needed to complete the processes. 

Create a flowchart of tasks by first making a list in the order that the tasks need to be done. Then, for each task consider the steps required to it. 

Us this information to create a flowchart that'll help you and your team visualize what needs to get done and the steps to complete the project.

2. Stakeholder Map

A stakeholder is anyone who has a direct role, an influencing role, a decision-making a role or who will receive or benefit from the end product of the change. A stakeholder map is a map showing all the stakeholders connected to the project and how they connect to the project. 

To create a stakeholder map, first, identify who the stakeholders are. These could be people who will be impacted by your work, people who have power over your work or company, or people who have an interest in your project's success. 

Next, you'll want to prioritize your stakeholders. One way to prioritize the stakeholders is by putting the powerful and highly interested people at the top of the list and the low power and less interested people at the bottom. 

Then, research how each stakeholder cares about your project status and determine how to engage with the stakeholders.

3. Kanban Boards

Kanban Boards are an excellent way to visualize what needs to be done. The boards can have the traditional titles of: 

  • To Do 
  • Doing 
  • Done 

Each board will have cards. These cards can be dragged and dropped to other boards to update the progress of your plan. The boards can also be prioritized. 

Each board can be assigned to resource groups (for example application development) and then the individual cards can be assigned to a specific developer or team who will be responsible for completing the tasks. 

Kanban boards make it easy to visualize tasks and who they're assigned to. They also make collaboration easy.

These are just a couple of graphs and charts used in change management. Excellent PowerPoint graph templates are available from Envato Elements and Graphic River.

Learn More About Project Management

Are you still looking for more information about project management? Here are some tutorials to help you learn:

Find More Great Business PowerPoint Templates for Change Management

Are you looking for more great templates? Here are some more excellent change management and project management PowerPoint templates and tools:

Save Time on Your Next Change Management Presentation: Download a Template Today

Now that you've read about change management, read about different charts in change management, and learned how to customize a template—why not download a template that suits your change management needs? 

All Envato templates are professional and easily customized. Premium change management PowerPoint templates and chart or graph templates can be downloaded at Envato Elements and Graphic River. Choose the right template for you and you'll not only save time, but also end up with a more professional chart or change management PPT presentation.

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