Creating good-looking letterheads in Microsoft Word has never been easier thanks to easy-to-use templates. Learn how to use letterhead Word templates effectively.
A letterhead sits atop of every business document you create. It should contain your business information. The recipient of your document can instantly recognize your brand.
But how do you go about creating a letterhead? Well, the good news is that you don’t have to start from scratch. There are hundreds of premade Microsoft Word letterhead templates that you can use to create a letterhead in Word.
In this tutorial, we’ll explain what the necessary letterhead elements are. We'll also show you how to create a letterhead from a Microsoft Word letterhead template.
What You Need to Know About Creating a Letterhead
Before we get started, let's examine some questions you might have about how to create a letterhead in Word and what a letterhead is for:
1. What Are the Necessary Letterhead Elements?
Before we go into details about creating a letterhead in Word, let’s go over the necessary elements every letterhead should include. As mentioned earlier, a letterhead is the top header on a letter or a company document. It should include the following:
- your business logo
- business address
- contact information (such as a phone number, email address and company website)
2. What's the Purpose of a Letterhead?
Letterheads have a variety of purposes. They're most commonly used for:
- sending invoices to your clients and customers
- job offer letters to potential job candidates
- cover letters and company presentations
- meeting minutes
- internal communication between different departments
- official letters sent to financial, government, and other institutions
- any other legal and corporate documents
3. Why Use a Letterhead?
Since the letterhead sits at the top of every business document, there are several reasons for including it:
- It creates a professional image and shows that you’re taking your business seriously.
- It reinforce your brand and company image so everyone can immediately recognize that a document is coming from you.
- It can be used as a part of your marketing strategy and make it easier for people to remember your company and brand.
We’ve just covered the necessary elements every letterhead should include and the purpose of your letterhead. Now, let’s take a look at how you can use Microsoft Word letterhead templates to create your letterhead quickly.
Where to Find the Best Microsoft Word Letterhead Templates
If you’re looking for the best Microsoft Word letterhead templates, the first place you should look is Envato Elements. It's a subscription-based marketplace that gives you access to thousands of creative design assets for a low monthly fee.
That’s right, for a flat monthly rate, you get unlimited access to letterhead templates, stock photos, web templates, and so much more. Download as many assets as you need, customize them to your needs, and use them in any of your projects.
With a premade letterhead template, you don’t have to reinvent the wheel or start from scratch. The layout is already there so all you've got to do is replace the information with your own and customize the visual style to match your brand.
Thanks to Envato Elements, you can whip up a gorgeous letterhead in a matter of minutes.
A subscription to Envato Elements makes the most sense if you’re a designer working with many clients or if you've got many brands to promote.
But, if you just need a one-off company letterhead template in Word, Envato Elements may not be for you. In that case, you might want to check out GraphicRiver. It's part of Envato Market, a suite of marketplaces that cater to various creative needs. On GraphicRiver, you’ll find modern letterhead templates for Microsoft Word that you can buy individually.
How to Design a Letterhead in Word From a Template
For the purposes of this tutorial, we’ll be using the Word Letterhead template from Envato Elements. The template has an elegant and sophisticated design. It comes in light and dark versions and can be edited in Illustrator, Photoshop, and Word. We’ll use the Word version throughout this tutorial.Let's get started:
Step 1. Open Your Template
First, download your Microsoft Word letterhead template from your Envato Elements account. Save it onto your computer.
Then, open the folder and locate the Word version of your letterhead template. Double-click it to launch Microsoft Word and open the template.
Step 2. Customize the Header Text
The next step is to customize the company letterhead template in Word with your business information. We’ll start at the top. First, double-click the domain text and highlight it by pressing CTRL+A. Delete the text and then enter your website URL.
Step 3. Replace the Business Name
Then, double-click the top text in the spine column, delete it, and replace it with your business name. Don’t forget to customize the tagline and replace it with your own as well.
Step 4: Replace the Logo
If your letterhead template comes with a logo, you’ll want to replace that with your own. First, delete the placeholder logo image. Then, locate an appropriate logo image on your computer and drag it over onto the document. Resize the logo so that it fits nicely onto the template.
Step 5: Insert Your Business Contact Information
Moving on, it’s time to add your contact information to the spine column of the company letterhead template in Word. Double-click the address at the top, press CTRL+A to select all of it, and type in your business address.
Do the same for your phone number, email, and social media links. If you don’t want to add your social media links, you can delete them by clicking the corresponding text box and then hitting Delete on your keyboard.
Step 6. Add a Branded Image at the Top
Once you’ve replaced all the information with your own, the next step is to add a branded image at the top. This can be a branded pattern or a photo of your business building or your office.
To add the image, right-click on the red shape and select Format Shape. Under the Fill option, select Picture Or Texture Fill. Press the Insert button and locate the image you want to use on your computer. Make sure it’s dark enough so that your website address remains visible.
Step 7. Customize Fonts
The next step is to customize fonts and colors to match your brand. To do this, select the text you want to customize and then choose your brand font from the drop-down menu.
Step 8: Customize Colors
To change the color of the spine column, right-click on it and select Format Shape. Under Fill, select Solid Fill and press the bucket icon. Then, enter the HEX code for your brand color or choose one of the default Word colors.
Step 9. Save as a Template
When you’re done customizing the letterhead template, the last step is to save it as a template so you can reuse it with all your documents. To do this, click on File > Save As A Template. Give it a name and make sure it’s saved as .dotx file.
Step 10: Reuse the Template
To reuse the template, launch Word and click File > New from template. Then, choose your letterhead template.
Five Tips for Designing Your Letterhead
Customizing pre-made letterhead templates is a great way to create your letterhead in Word quickly. Here are five tips that'll help you take your letterhead to the next level:
1. Use Geometric Backgrounds
A geometric background can add a bit of dynamic to your letterhead and make it stand out more. You can opt for sharp geometric shapes or go for a more subtle approach like this letterhead template from Envato Elements.
2. Use an Alternate Logo
We mentioned earlier that your letterhead should include your logo as well as your name, address, business name, and contact info. Depending on the layout of your letterhead, that’s a lot of information for a relatively small space. Consider using an alternate version of your logo to ensure all information can fit into your letterhead. This will also prevent your letterhead from appearing too cluttered.
3. Add a Decorative Border
Remember that you don’t have to stick with a plain or black and white letterhead. You can make your documents more visually appealing by incorporating a border.
You've got several options:
- Use a border around the entire document.
- Add the border only on one side.
- Use color blocking or use a background image as the border.
Take cues from this modern letterhead template from Envato Elements.
4. Use Legible Fonts
Make sure you use legible fonts for your business information. After all, what good is a beautiful letterhead if nobody can read it? A simple sans-serif font is a safe choice that'll help ensure your contact and business information is easy to read.
5. Stand Out With Dark Color
If you want a surefire way for your letterhead to stand out from the rest, consider using a dark color. With dark mode taking over our laptops, phones, and tablets, dark backgrounds are in so why not use it for your letterhead? The template below is a great example of a gorgeous and stylish letterhead template with a dark background.
Top 5 Microsoft Word Letterhead Templates to Download in 2021
Here are some of the top Microsoft Word letterhead templates from Envato Elements that you can download in 2021Browse through our curated list of company letterhead templates below:
The first template on our list has a modern and colorful design. Add your logo as well as all the important business information that needs to be included in the letterhead. The template is easy to edit, and you can customize fonts, colors, and more. The template comes in black and white version.
This clean Word letterhead template includes three different color options. Pick the color you like best or customize it to your liking. The template has well-organized layers and is easy to edit.
This minimal letterhead template is clearly separated from the rest of the document with a colored background. You can easily customize the colors and add your business details. The template comes in light and dark versions.
If you want a more creative letterhead, this template will come in handy. The template features a sidebar and there’s plenty of room left for your logo and business details. You can change out the fonts, customize the colors, and more. The template comes in light and dark versions, and it contains well-organized layers.
Here’s an elegant company letterhead template for Microsoft Word. The template comes in both light and dark versions. Customize it to your liking and make it match the rest of your branded stationery. The template has a full bleed for easy printing.
Find More Microsoft Word Templates
The templates above are just a small selection of what’s available on Envato Elements and GraphicRiver. If you want to see more awesome letterhead designs or need a different kind of Microsoft Word template, check out the following articles:
- 20 Best Free Microsoft Word Corporate Letterhead Templates (Download 2022)Alexis (Lexi) Rodrigo15 May 2022
- 20 Best Free Microsoft Word Resume CV Cover Letter Templates 2022Alexis (Lexi) Rodrigo10 Jun 2021
- 25 Microsoft MS Word Business Proposal Templates to Make Deals in 2022Brenda Barron19 Dec 2021
Learn More About Working With Microsoft Word
Microsoft Word can be used to create all kinds of documents. But there’s more to learn about Microsoft Word. We've plenty of tutorials to get you started:
- How to Quickly Format Basic Text Styles in Microsoft Word DocumentsAlexis (Lexi) Rodrigo11 Nov 2019
- How to Make Awesome Page Layout Designs in Microsoft Word (+Video)Alexis (Lexi) Rodrigo25 Mar 2021
- How to Add Headers, Footers, and Page Numbers in Microsoft WordAlexis (Lexi) Rodrigo30 Oct 2020
Create Your Letterhead Quickly With Microsoft Word Templates
As you can see, there's no shortage of gorgeous Microsoft Word letterhead templates to download. On top of that, you've just learned how to create your company letterhead quickly with one of those Word letterhead templates. The only thing left to do now is to get started with your letterhead design.
Or, if you need a Microsoft Word letterhead template to use right now, check out our letterhead templates over on GraphicRiver.