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How to Password Protect PowerPoint PPTs in 60 Seconds

This post is part of a series called How to Use PowerPoint in 60 Seconds (Quick Video Tutorials).
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We should all think about how our data is used after we press send. In this 60 second video I'll teach you how to add a password to protect your PowerPoint presentations. Passwords help us to make sure data isn't accessed by the wrong party. 

We also have a helpful compliment to this tutorial. Download our FREE eBook: The Complete Guide to Making Great PresentationsGrab it now before you read on. 

Free eBook on Making Great Presentations PDF

How to Quickly Password Protect Your PowerPoint Files


Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.

1. Lock Your PowerPoint Presentation With a Password

To get started, let's jump over to the File tab, let's make sure we're on the Info tab, and find this protect presentation drop-down button. Let's choose, Encrypt with Password and then we'll add a nice, strong password and press OK

Add a password to protect your PowerPoint presentation
Add a unique password to protect and lock your PowerPoint presentation.

2. Now a Password is Needed to Open Your File

Now, the next time we go to open the file up, we'll get this warning requiring us to enter that password. Without the password it can't be opened, of course. 

Password required to open a locked PowerPoint file
Password required to open a locked PowerPoint file.

3. PowerPoint File Option: 'Mark as Final'

There's one other option I want to show you, which is to simply Mark as Final. This doesn't add a password, but it does signal to the user that it shouldn't be changed any further. 

I'll add that option from the Info menu as well, and you can see that this is the warning that a viewer will see when working with the file. It's a great way to not totally lock a user out of a PowerPoint file, but instead, let them know that it's finalized and shouldn't be edited.

PowerPoint File Mark as Final Option
Mark as Final will warn the user before they make any edits.

Finishing Up!

Either way, these options will help you protect your PowerPoint file and make sure it's not edited any further. 

More Great Envato Tuts+ PowerPoint Tutorials

Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We have an assortment of PowerPoint material to help you make a great presentation: 

Make Great Presentations (Free PDF eBook Download)

We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Making Great Presentations eBook Free Download

Download our new eBook: The Complete Guide to Making Great Presentations. It's available for free with a subscription to the Tuts+ Business Newsletter. 

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