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How to Quickly Customize & Insert a PowerPoint (PPT) Calendar Using Templates (+ Video)

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To focus on a few key dates or an upcoming schedule, insert a calendar in your PowerPoint. If you're leading a project or planning your schedule, a PowerPoint calendar can help. They're a great way to stay on track.

Intro how to Quickly Customize Insert a PowerPoint PPT CalendarIntro how to Quickly Customize Insert a PowerPoint PPT CalendarIntro how to Quickly Customize Insert a PowerPoint PPT Calendar
Let's learn how to insert calendar into PowerPoint designs with templates. (Illustration source: Envato Elements.)

In this tutorial, you'll learn to insert calendars in your PowerPoint presentations. We'll use a mix of premium templates. We'll also explore templates built into Microsoft PowerPoint and advanced custom options. It's easy to insert a calendar into PowerPoint.

For a peek at some PPT calendar templates you can use for your next calendar, study this article:

How to Insert a Calendar (Quickstart Video)

Are you ready to insert a calendar into your PowerPoint presentation right now? The video below can give you a head start.

Do you want to learn even more about working with calendars in PowerPoint? Keep reading for more information.

How to Insert a Calendar in Microsoft PowerPoint Using a Premium Template

You don't have to build a calendar from scratch to add key dates to your PowerPoint slides. You can insert a calendar for PowerPoint with a few clicks. That's all thanks to the templates from Envato Elements.

Here's how I use Elements to get ahead in building a slide deck:

  • Develop a quick outline. Before ever opening PowerPoint, I jot some notes on the structure of the content. This helps me decide how to structure the presentation. It also supports me in choosing a template.
  • Download a template. Next, I jump straight to Elements to sample several templates. I find one that matches the style and content that I've got in mind.
  • Fill in the placeholders. Elements templates include tons of slides and corresponding designs. That doesn't mean that you've got to use every slide in the starter deck. Instead, fill in the placeholders with your content. This helps you save time in building the presentation!
2023 PowerPoint calendar2023 PowerPoint calendar2023 PowerPoint calendar
Download the 2023 Calendar Infographic from Envato Elements to follow along with our tutorial.

Let’s use an amazing premium template to insert a calendar into PowerPoint. Here, we’ll work with the 2023 Calendar Infographic from Envato Elements. 

With 60 total slides inside, you’ll enjoy many amazing designs. Let’s dive in now and explore a few of these options. In no time, you’ll learn how to insert calendar into PowerPoint presentation designs - fast!

The tips in this section were written using Windows and Office365. If you’ve got a different operating system or a different version of PowerPoint, your steps may be slightly different.

1. Customize a Calendar Layout

In a template like this, you’ll enjoy a slide design for each month of the year. You can use these to feature dates and events happening in each month. The pre-built layouts make the process a breeze.

Customize starter slides from Elements templates to use in any presentation. In the slide example above, an accent color was used for the month's headline. 

Highlight the dates you want to stand out or add text to the boxes near a given day. With the placeholder in the upper right corner, you can add more context.

Customize calendar in PowerPointCustomize calendar in PowerPointCustomize calendar in PowerPoint
Pick a month and highlight your important dates.

When you finish editing a calendar slide, you can copy and paste the PowerPoint calendar slide into your own slide deck. Or you can always use the calendar slide all on its own.

If you've never copied and pasted an entire slide, it's easy. Review the screencast below to see how you can move a slide between presentations and keep the style options intact:

2. Add Key Details in Each Month 

A slide like #14 in the deck offers the chance to add more key details to your calendar in PowerPoint. Remember: inserting a calendar in PowerPoint is easiest when you use a pre-built slide.

Here, you’ll see extra text placeholders on the left side of the slide. In them, you can add information that won’t fit in a smaller PowerPoint calendar layout.

Monthly calendar in PowerPointMonthly calendar in PowerPointMonthly calendar in PowerPoint
Add key details to the side of your PowerPoint calendar design.

To do this, simply click into one of the text boxes. Then, select the contents and begin typing over them. You’ll see the existing text disappear, replaced with your own words.

It’s a top way to explain the value of key dates to your PowerPoint calendar presentation audience. With a pre-built design, it's easy to see how to insert calendar in PowerPoint presentations.

3. Explore Different Timespans

Sometimes a single-month view isn't enough. If you need to show dates across two months, the 2023 Calendar Infographic from Envato Elements has slides with that view as well. 

Customize these by highlighting certain dates, or a range of dates, in a different color.

PowerPoint calendar date rangesPowerPoint calendar date rangesPowerPoint calendar date ranges
Calendar in PowerPoint templates like this include a wide array of date ranges.

When you're done customizing these calendar views, insert the customized calendar slides into your PowerPoint presentation. Or continue using them in the existing PowerPoint deck.

4. Animate Calendars

You now know all about inserting a calendar in PowerPoint. But how can you control the pace and flow of your slides? By animating your PowerPoint calendar! When you do, you can change how it appears on your slide.

To animate a calendar in PowerPoint, click on the calendar to select it. Then, from the ribbon, click on the Animations tab. In the gallery, click on the drop-down arrow to launch the full list of animation options. Choose one, and you’ll see it apply to your calendar.

Animated calendar in PowerPointAnimated calendar in PowerPointAnimated calendar in PowerPoint
Insert a calendar into PowerPoint and add an animation to bring it to life.

This adds a fun visual entrance (or exit) to your PPT calendar. Don’t miss out on animations as a great way to make your slides more fun and lively. When you insert a calendar into PowerPoint, you can add more flash with animation.

That's it! You've learned how to build a PowerPoint calendar presentation with a stylish template! saves you a lot of time. Designs like this fit perfectly with PowerPoint decks on any topic.

How to Insert a Calendar in PowerPoint Using a Built-In Template

PowerPoint offers a broad library of templates built right into the app, including calendar slides. There are a few choices for inserting a calendar into your Microsoft PowerPoint presentation.

To get started with the built-in PowerPoint calendar templates, jump over to the File menu and choose New. You'll see a search box where you can search for a PowerPoint calendar template free through Microsoft. A simple search for "Calendar" shows a couple of options as you can see in the screenshot below.

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Microsoft Office offers several built-in calendar templates that you can use for free right inside the app.

For this example, I'll click on one of the included options to insert the calendar template in Microsoft PowerPoint. Click on one of the thumbnails to start with the PowerPoint calendar template in your slide deck. A new presentation opens, and you'll see each of the slides appear in your PowerPoint slide deck.

In the Botanicals Calendar example, you'll see one slide for each of the months of the year with corresponding templates. Each day of the year has a text box that can just be updated with details that pertain to each day.

Type in those text boxes to add details for each day. Any box that you leave blank in this template won't contain any date-driven information.

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In this example, I inserted the PowerPoint calendar template to pre-build a calendar slide for Microsoft PowerPoint.
Consider using a single PowerPoint file to keep track of all the key dates in your upcoming month. You can even adjust it as many times as you want to always keep your schedule up to date. Keep customizing the dates on the example calendar until you've completed your planning.

If the background images don't fit your style, edit the Slide Master to match your preferences.

Jump to the View menu and choose Slide Master to change the master and change the background images. In the example below, I deleted the colored background. This gives the slide a more straightforward style. 

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Slide master’s control shared elements of slides. You can customize them to remove background scenes like this example.

Jump to the link below to learn more about editing slide masters in this quick screencast:

But this approach isn't the only way to insert calendars in PowerPoint. We've scratched the surface on the design options. Styles for showing dates are limited if you only use the built-in options. 

Find More PowerPoint Templates

In this tutorial, we learned how to create a calendar for a PowerPoint presentation. With the help of custom PowerPoint templates, it's easy to transform your slide into a date-based agenda.

Check out the roundups below to see even more ideas for using PowerPoint creatively. You'll see that there are templates for practically any purpose. You can use PowerPoint for so much more than just presentations.

Learn More About PowerPoint

There's no reason to stop learning PowerPoint now! One resource that you can use to keep learning is the Ultimate Guide to the Best PPT. This Tuts+ resource is the best collection of PowerPoint tutorials across the web.

PowerPoint is a great tool that can be used to create a professional PowerPoint. Here are some interesting articles to learn more about PowerPoint:

Using Custom Templates for PowerPoint Calendars 

That's why I use premium pre-built templates from Envato Elements. It offers unlimited access to creative assets. Creative assets include thousands of unique all-purpose PowerPoint templates with easy-to-use designs. 
Elements calendar in PowerPointElements calendar in PowerPointElements calendar in PowerPointAs an Elements member, you’ll enjoy access to these and thousands of other PowerPoint templates.

When you choose a PowerPoint calendar template from Envato Elements, you’ll benefit from incredible styling. Templates are designed by creative experts. The layouts you’ll enjoy will save you time, even while they help you impress your audience.

Templates let you customize designs while benefitting from pre-built layouts. In essence, you don’t have to waste time on complex design work. But you also don’t give up any creative control. It’s the best of both worlds, and these templates always deliver.

The article below shows how flexible PowerPoint can be when creating presentations:

Download Our Free PDF eBook on Making Great Presentations

We've got the perfect complement to a professional PowerPoint template. It'll help you learn how to write, design, and deliver great presentations.

Download The Complete Guide to Making Great Presentations now for FREE with a subscription to the Tuts+ Business Newsletter. Get your ideas formed into a powerful presentation that'll move your audience. 

Making Great Presentations Free Guide DownloadMaking Great Presentations Free Guide DownloadMaking Great Presentations Free Guide Download

Get Started on Your PowerPoint Calendar Now

Now that you know how to insert calendar in PowerPoint designs, you’re ready to get started! You can try these for personal and business use. So, what are you waiting for? Download a premium Envato Elements PowerPoint calendar today. Then, get to work making it your own! 

In moments, you’ll have a stunning calendar in PowerPoint to share with the world. It only takes a few clicks. This way, you’ll wow audiences in 2023 and beyond. 

Editorial NoteThis post was originally published in 2018. It's been comprehensively revised to make current, accurate, and up to date by our staff—with special help from Sarah Joy and Andrew Childress. A video has been added by Andrew Childress.

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