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13 Best Task Management Software Apps to Get Things Done in 2023

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Read Time: 10 min

Are you having trouble completing tasks on time? Do you need a centralized hub where you and your team can collaborate effectively? 

In 2023, there are plenty of high-quality task management software tools that you can use to boost your and your company's productivity. Whether you're looking for a powerful to-do list app, project management tools, or data tools, task management software can help you be more productive. 

In this article, we'll cover the best task management software that you can start using today. Many of the apps come with a wide range of features that go beyond simple task management. 

Best of all, you don't have to use just one task manager tool. The unique features that each task management software provides can be combined to create a custom task management hub for you and your team.

Before we cover the best task management software available, let's talk about what you should be looking for in task manager tools.

What to Look for in Task Management Software 

When trying to decide what task management software to use, you'll want to look for a few features. The features listed below will help you get the most out of task management software and make the best decision for you and your team:

  • Easy to navigate. This is an important feature. If you aren't able to navigate the to-do lists, task managers, and everything else that comes with the software, then the tool will waste your time.
  • Collaboration options. Collaboration is essential when using task manager tools. The app you choose needs you to collaborate easily with all of your team members.
  • Variety of task management tools. Be sure the app you choose has more than one task management tool. This can be everything from to-do lists, tasks organizers, timers, and more.  
  • Modern Design. The design of the software you choose is important. An outdated design can leave you feeling uninspired. Make sure the design looks fresh and motivates you to use the app. 

Now let's look at the benefits of using task management software.

Top 13 Task Management Software in 2023

Here are our top picks for the best task management software in 2023:

1. Todoist


This is one simple but powerful task management software. It's great for individuals who want to manage their day-to-day lives as well as business that have small projects. Their smart rescheduling feature is great for helping you be more productive and optimize your to do list. Todoist allows you to make your task management as simple or as complex as you want.  

Here are the main features for this task management software:

  • easy to use interface
  • strong cross-platform support
  • smart rescheduling feature
  • works offline

Todoist has a free basic plan that you can use to get started. 

2. Basecamp


This is one diverse task management software. It offers real-time chats, to-do lists, file storage, calendars, and more. Basecamp also has a unique feature called campfires. This is a real time-chat group and has pre-scheduled Q&As. This powerful feature can help replace or enhance the stand-up process.

Here are the main features for this task manager tool:

  • tons of third-party integrations
  • add images and videos in tasks
  • time tracking 
  • milestone management

A free-forever version of Basecamp is available with up to three projects and twenty users.

3. Trello


Trello is a very popular to-do list app and management tool that utilizes Kanban style boards. Trello is incredibly easy to use as it's got drag-and-drop functionality. Trello uses automations to help create a quick and efficient workflow. Up to two hundred third-party apps integrate with Trello. 

Here are the main features for this Trello:

  • no-code automation
  • unlimited integrations
  • strong security
  • calendar, timeline, table, and map views

The free version is very generous with the boards. 

4. Asana


This business-focused task management software works great for larger teams. The user interface is rich and colorful. The timeline feature gives you a visual aid on how the different pieces of your project fit together. You can store your tasks, subtasks, milestones, and more on the different viewing options. 

Here are the main features for this task manager tool:

  • flexible and modern design
  • workflow builder
  • robust reporting
  • deep sorting options

A free version of Asana is available with unlimited projects and tasks. 

5. Things 3


This task manager tool is only available for iOS and macOS. This app had to make this list as it's one powerhouse of a to do software. The interface is modern and simple. But don't let this fool you. There are many small features such as scheduling tasks, creating complex to-do lists, and advanced sorting and task displays.

Here are the main features for this task management software:

  • calendar view with calendar integration 
  • one-time purchase 
  • progress pies
  • easy to navigate and use

Things 3 costs $9.99 and comes with free updates. 

6. ClickUp


ClickUp helps you complete all of your team's projects. It's a task management software that can replace them all. ClickUp is absolutely packed with features. It's got a little bit of everything in it

Here's what you can expect from this task management system

  • resource management
  • expense tracking
  • contact management 
  • email integration

ClickUp offers a free plan that you can take advantage of. 

7. Monday


Monday is one excellent task manager software. It offers intuitive interfaces that are easy to navigate. Monday's strength lies in its ability to scale with your business. This team-centric collaboration tool can help you track all of your team's tasks. One handy feature is its data visualization tools that can help you make better productivity decisions. 

Here are the main features of this task management software:

  • calendar management 
  • custom dashboards
  • case specific project templates
  • unlimited documents on all plans

A free plan is available for up to two users. 

8. Wrike


This task management software is trusted by over twenty thousand organizations. Wrike is great for large organizations. It's got a highly configurable workflow management system. Wrike offers a variety of solutions that for different parts of your team such as your marketing team.  

Here are the main features for this task management software:

  • 400+ integrations
  • multi view for projects and tasks
  • strong email integration
  • time tracking 

A free version is available for you to try out this task management system.

9. OmniFocus


OmniFocus is one powerhouse of a task management system. You can add as much detail as you want to your tasks. One powerful feature is the forecasting. It shows you what tasks are coming up so you can focus on what's important. If you need a task management software to break down your complex projects into manageable tasks, this is the software for you.

Here are the main features of this task management tool:

  • perpetual license or subscription 
  • designed to follow the "getting things done" method
  • built-in perspectives
  • custom sidebars and home screens

OmniFocus comes with a 14-day free trial. 

10. Airtable


Airtable has a drag-and-drop interface that allows you to create different views of your tasks and projects. You can even build custom project apps for your team with images, graphs, and charts. The automations are very robust in Airtable. You can build a multi-sequence workflow through trigger and action logic. All these automations integrate with popular software such as Google Workspace, Slack, and Facebook. 

Here are the main features for Airtable include:

  • free forever plan
  • user created workflow templates
  • data collection forms
  • integration with major platforms like Salesforce

There's a free forever version of the software that's got lots of great features.

11. Remember The Milk

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Remember the Milk takes a more old school approach to task management. Don't let this fool you. This is still one of the better softwares out there if you don't need all the bells and whistles. This task management software comes with smart listings, automated task prioritization, and very simple interface. 

Here are the main features for Remember the Milk.

  • intuitive interface
  • integrates with Gmail and Outlook
  • multi-platform support
  • advanced sorting 

A free version is available with limited function. 

12. Smartsheet


Smartsheet is great if you're used to working in Excel but want to get away from all of the formulas. Smartsheet has all the basic task manager software features. One stand-out feature is its critical path feature. This feature highlights the tasks that have a direct impact on your completion date. The platform is extensible through a REST API and webhooks.

Here are the main features for this task management software:

  • automations available on all plans
  • in-depth reporting
  • lead management 
  • advanced real-time notifications

A thirty-day free trial is available.  

To learn more about SmartSheet, study this tutorial:

13. Kintone


If you need to create a completely custom task manager, this is the ideal task manager software. Kintone is a no-code task manager that lets you drag and drop elements to create a productive workspace. The software has team and project-specific communication features and task-tracking apps. 

Here are the main features for Kintone:

  • fully customizable system
  • highly scalable
  • advanced task filtering and prioritization
  • great customer service

A thirty-day free trial is available with no credit card required.

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Learn More About Task Management Tools

Are you still looking for the perfect task manager tools? There are even more options to consider. Review some of the following articles:

Get Work Done Now!

There are plenty of best task management software available in 2023. Many of the software on this list provide features far beyond task management. There's a task management software out there for everyone. 

When deciding what task management software to use, there are a few key options you'll want to have. These include a modern design, ease of use, collaboration options, and a diverse feature set. 

There are plenty of free trials that you can start using today, so get to managing your projects now!

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