Do you work with Microsoft Word? Even though some people have gone paperless or choose to send the document online, you should still know how to print a Word document.
If you do print many different types of documents, then you know that it can be challenging. For example, getting your document to look how you want can be difficult.
To make the process less challenging, this article has a tutorial on how to print a document in Microsoft Word. It also explains how to print a double-sided Word document. If you keep reading, you’ll see some helpful printing tips and common Microsoft Word questions and answers
How to Print a Document in Microsoft Word
If you're using Microsoft Word for documents, you'll need to print a document at some point. I'm basing this tutorial on a Word document I created about one of my favorite creative tools: Envato Elements. But you can use any Word document to follow along.
Here’s how to print a Word document:
1. Open a Word Document
After you’ve written what you want on your Word document and done everything you need to, you’ll want to print it. If you don’t know how to print from Word, it'll be easy to learn. To print from Microsoft Word, you need to have Word open.
2. Choose a File
At the top of your screen, above the Word window, there's a toolbar. In this toolbar, you’ll see the File option. Click this option.
3. Open the Print Window
Once you click File from the toolbar, a menu appears. Next, click the Print… option. When you click this option, a Print window appears.
4. Select Printing Options
In the Print window, there are some options to adjust your document:
- Go over and make any changes you need to your document.
- After you’ve made any changes, click the blue-colored Print button on the bottom right of the window.
5. Use Printing Shortcuts
There are two shortcuts that you can use to print your Word document.
- The first is a keyboard shortcut. Press Command + P on your keyboard. It brings up the Print window.
- The second shortcut is to use the Print button above the tabs on Word. Click that, and you’ll be taken to the Print window.
How to Print Double-Sided on Microsoft Word
Printing double-sided can mean that you’re using less paper. That can mean that you’re saving money.
For whatever reason you want to print a double-sided document, it's helpful to know how to do it. Here’s how to print double-sided on Microsoft Word:
1. Open the Document
After you've got your document ready to print, you need to have the document open in Microsoft Word.
2. Choose Your File
Find the File button at the very top of your screen above your window. Then, click the File button.
3. Open the Print Window
When you click the File button, a menu drops down. Click the Print… option in that menu.
4. Print Window
A Print window appears when you click the Print… option. In the Print window, you’ll see a Copies & Pages field with an arrow next to it. Click the arrow. A menu drops down. From the drop-down menu, choose the Layout option.
5. Use the Layout Option
When you click the Layout option from the Copies & Pages field in the drop-down menu, it'll change the Print window so that you can change the layout. On the layout page, you’ll see a Two-Sided field with an arrow next to it. Click that arrow. A menu drops down.
- Choose the Long-Edge binding option.
- Choose the blue-colored print button at the bottom of the window.
Tips for Printing in Microsoft Word
After learning how to print from Word, there are some helpful tips you can learn to make your printing experience better. Here are some tips:
1. Preview Your Document
Seeing a preview can be helpful because it gives you a chance to catch mistakes before printing your document. Microsoft Word makes it easy to see the preview of your document. Just follow the first steps of how to print in Microsoft Word:
- Start by clicking on the File option at the top of your screen above your window. When you click this option, a menu drops down.
- Next, from that menu, choose the Print… option. A Print window appears. In that window, you'll see a preview of your document.
2. Change the Margins
Whether you want your document to take up less paper or something else, it can be helpful to be able to change the margins when printing your Microsoft Word document.
- To change the margins of your page, go to the Layout tab above the toolbar. In the toolbar, you’ll see a Margins button. Click that button. A menu drops down.
- Choose the margins that you want. If you don’t see the margins that you want in that list, you can click the Custom Margins… option at the bottom of the menu.
3. Print Markups
If you’ve marked up your document using comments or the track changes feature, it can be helpful to print them. But first, you need to get to the Print window.
To get to the Print window, follow the first steps of the how-to print Microsoft Word tutorial above. Once you’ve opened the Print window, there's a Copies & Pages field. Click the arrow in the field. A menu drops down. From the drop-down menu, choose the Microsoft Word option.
When you click this option, the Print window changes. You’ll see a Print What: field. Click the arrow in that field. A menu drops down. From that menu, click the Document showing markup option. Now you can print showing markups.
4. Scale Paper Size
When learning how to print in Microsoft Word, it can be helpful to know how to scale paper size. It’s helpful if you need to print something in a specific size, for example, if you need to print something onto an envelope. Here's how to change your paper size:
Click File at the top of your screen above your window. A menu drops down. Choose the Page Setup… option from the menu.
A window appears when you click the Page Setup… option. In that window, there's a Paper Size: field. Click the arrow in that field. A menu drops down. In that menu, you’ll see different paper sizes you can choose from. Choose the one that suits your needs.
5. Print Specific Pages in Word
If you’re learning how to print in Microsoft Word because you've got a document with many pages you need to print. It's helpful to know how to print specific pages within that document.
For example, you can print pages 4,6, and 8 of your document. Follow the first three steps of the how-to print in the Microsoft Word tutorial above.
- First, you want to have the Print window open.
- Once you've got the Print window open, in that window, there's a Page Range option. Select that option by clicking the circle next to it.
- Next, in the box below the Page Range option, type the numbers of the pages you want to print. (Commas must be used to separate the page numbers.(
- Click Print.
Common Microsoft Word Questions and Answers (FAQ)
Now that you’ve learned how to print a Word document. Learning more about Microsoft Word can be beneficial, especially if you plan on using the software often. Here are some frequently asked Microsoft Word questions and answers:
1. Can I Add a Letterhead to my Microsoft Word Document?
Not only is it possible, but it can be easy if you use a Microsoft Word letter template. If you don’t see what you need on a template letterhead, you can edit the letterhead to suit your needs. Here's a helpful tutorial:
2. How Do I Make a Timeline in Microsoft Word?
There are two methods that you can use to create a timeline in Microsoft Word besides using a template.
- Draw the timeline using the drawing tool.
- Use smart art.
Here's a detailed tutorial on how to make a timeline in Microsoft Word:
3. How Do I Make a Word Document Into a Fillable Form?
Envato Elements has many premium Microsoft Word fillable form templates. If you don’t want to use a template, there's a way to create your own fillable form. Here’s a tutorial on the subject:
4. Can I Use my Word Document in Google Docs?
Fortunately, it’s easy to add your Word document or template to Google Docs. Whether you’re more familiar with Google Docs or need it for another reason, you can easily use a Microsoft Word document in Google Docs. Read this tutorial to learn more:
5. Is There an Easier Way to Navigate my Microsoft Word Document?
Adding document breaks can make it easier to navigate my Microsoft Word document. Section and page breaks are helpful for separating different sections of your document. For more information on section and page breaks, read this tutorial:
- How to Insert, View, or Delete Section (& Page) Breaks in Microsoft Word (+Video)Alexis (Lexi) Rodrigo25 Oct 2021
Envato Elements Is the Top Source for Microsoft Word Documents (With Unlimited Use)
Do you create Microsoft Word documents often? If you do, then you could benefit from using Microsoft Word templates. Envato Elements has thousands of Microsoft Word templates, whether for an invitation or a flyer. If you need more than a Word template, Envato Elements has that too. They've got presentation templates, fonts, audio, stock images, and more.
Professionals make every template. This means that the template you use will look stylish and impressive. When you use a premium Word template, you save time because you aren’t designing a Word document from scratch. If you're creative and worried that you wouldn’t have creative control. A good premium template is easy to customize and edit as much as you need.
Print Your Next Microsoft Word Document Today!
Learning how to print a document in Microsoft Word is useful knowledge you’ll most likely need to know at some point. This means that you'll be able to print any type of document the situation may call for.
Try using some of these tips next time you need to print a Microsoft Word document. If you use Microsoft Word, often consider using a premium Microsoft Word template from Envato Elements.