Make sure your fax ends up in the hands of your intended recipient. Use a fax cover sheet with all the essential information.
A fax cover sheet is essential to convey information about the fax. Its purpose is reaching its intended recipient and achieving its communication goal.
But why create a fax cover sheet from scratch when you can easily use a Microsoft Word fax sheet template or letterhead template?
In this post, you'll learn where to find some of the best free fax cover sheets for Word. Free Word fax cover sheet templates are fine.
But if you want a more professional look, consider the premium Word templates at Envato Elements and GraphicRiver. A premium Word fax cover sheet template is also the better choice if you want to avoid the watermarks embedded in some free templates.
Go Premium for a Professional Look
Envato Elements has an irresistible offer. Get unlimited downloads of Word templates and other digital assets for a small monthly subscription.
You've got a choice of millions of creative assets, each one with a simple commercial license giving you broad commercial rights. This means you can use the items for both personal and work projects.
For the one-off project, look to GraphicRiver as an option. Here you can find premium fax cover sheet templates for Word—and other items for every creative project—on a pay-as-you-go option. Between Envato Elements and GraphicRiver, you can find all the digital assets you need within your budget.
5 Premium Microsoft Word Fax Cover Sheet Templates (for a Professional Look)
To give you an idea of what premium Microsoft Word fax cover sheet templates are available, we’ve rounded up some templates from Elements and GraphicRiver. Use these for fax cover sheets as well as other business-related materials, such as letterheads and stationery:
Make your fax stand out from a pile of faxes when you use the Word Letterhead with Pop Art template to create a fax cover sheet. This template is particularly suitable for creative and artistic industries, although it can be adapted to any area.
Customize this fully editable template to make it truly your own. Easily change everything from the color scheme to the fonts and text with your own visual branding and information. Aside from Word, this A4-sized template is also compatible with Adobe Photoshop and Adobe Illustrator.
For a more corporate look, this simple letterhead template for Word makes an appropriate basis for a fax cover. This template can be edited in Microsoft Word, as well as Adobe PhotoShop and Adobe Illustrator. It’s A4-sized, print-ready, and comes with an instruction and help file from the designer.
Your fax cover doesn’t have to be boring, especially if you build it with the Branding Letterhead Word Template. It's got four color options and includes files for editing in Adobe PhotoShop, Illustrator, and Microsoft Word. Add your own logo and edit the shapes, icons, fonts, and more. This template is in A4 international paper size.
For a consistent, cohesive look, use the Aberdeen Corporate Identity Pack for everything including:
- business cards
- fax covers
- and more
All the pieces in this template pack are fully editable. So, you can smoothly carry your corporate identity across all your communication documents.
It’s clear why this template pack is popular in GraphicRiver. It's a clean layout and design that can easily be adapted to any industry and corporate use. You can easily use this template to create a neat fax cover sheet. It’s editable in Microsoft Word, Adobe Illustrator, and PhotoShop.
20 Top Free MS Word Fax Cover Sheet Template Examples to Download (2022)
Before looking for a free fax cover sheet for Word template on the web, check Envato's free offerings first. Try out various premium template files (not always [topic]) at no cost to you.
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Premium Word templates are outstanding to make impressive fax cover sheets. But if you absolutely must use a free template, here are a few to begin your search.
This non-nonsense template for Word includes all the information you need to include in a fax cover sheet.
This free fax cover sheet template for Word makes a visual statement through a series of blue bars. Aside from critical transmittal information, it also provides space to include your email address, website URL, and other contact information.
This Microsoft Word fax cover template offers a bold look with diagonal stripes as a background. Change the font and colors to suit your visual branding.
This is a no-nonsense fax cover sheet template with plenty of space for a summary of the attached.
This free fax cover template was created specifically for urgent faxes requiring immediate attention. The simple and straightforward design won't distract attention from the urgency of the matter.
This is a free fax cover sheet template designed for confidential messages. Space for the most essential information is on top, while the bottom half provides ample space for a summary.
Here’s another free Word template for a fax cover, made specifically for confidential communications.
The Modern 05 fax cover template for Word commands attention with a solid arrow on top of the page. A row of dots over the message section adds visual interest.
Here’s another free fax cover sheet in Microsoft Word format. The design is modern and readable.
Designed especially for non-profits this free fax cover sheet features a graphic of paper doll chains.
This basic fax cover sheet template offers simplicity and clarity for a variety of business uses.
For those in the field of education, this free fax cover sheet template for Word is appropriate. The graphic of an apple and graduation cap makes that crystal clear.
As the name suggests, the Basic Printable Cover Sheet template covers all the essentials of a fax cover. It also includes checkboxes to show whether the fax is urgent and/or if a reply is requested.
Blank Cover Sheet with Company Name provides a space to type in your company name. The rest of the sheet allows you to fill in the necessary information, such as the recipient’s name and the total number of pages of the faxed document.
This basic fax cover sheet template features the word “Fax” outlined in large letters. There’s also plenty of space for all the essential information you want to convey.
For corporate faxes, this free fax cover sheet with a globe-like sphere may be used. It also includes checkboxes to indicate the action you want the recipient to take.
For some work or personal uses, this free fax cover sheet may be suitable. It’s accented by a clipart of a tree and grass.
The large cursive font on this fax cover sheet for Word makes it appropriate for informal communications.
This is another free fax cover sheet template for confidential faxes. It includes a Confidentiality Notice at the bottom of the page.
Here’s another basic fax cover template for Word that’ll work in any work or personal communications. The bold bar on top gives its simple design a point of emphasis.
5 Quick Tips To Make Great Fax Cover Sheets in Word 2022
No matter which Word fax template you use, there are a few tips to keep in mind to ensure the most effective and efficient communication. Below are five ways to make awesome fax cover sheets using Microsoft Word:
1. Include the Most Essential Information
The purpose of a fax cover sheet is to ensure the rest of the fax reaches your intended recipient. To do this, the fax cover sheet should include the following information:
- Recipient’s name and fax number. Especially if you’re sending the fax to a large organization, it can easily get lost or ignored if it’s not clear whom the fax is for.
- Sender’s name and contact information. Also include your company name, fax number, telephone number, and email address so the recipient knows how to respond to you.
- Total number of pages attached. This helps the recipient verify that they’ve received all the pages you intended to send.
- Date and time of transmission. This is particularly important for time-sensitive information.
- Message. Add a short message or summary of the fax to give proper context.
2. Keep It to One Page
The fax cover sheet shouldn’t be more than one page long. Any more than that, and you’ll be taking the recipient’s attention away from the main communication. Also be mindful that everyone is busy, so cut out anything that isn't essential.
3. Use a High-contrast Design
Fax machines are notorious for distorting the transmitted image. Besides, you never know if the receiver’s machine is running low on toner! Increase your chances of sending a clear fax by choosing a fax cover template with a high contrast and uncluttered design. It should be easy to read and scannable.
4. Stick to Legible Fonts
A fax cover sheet isn't the right place to experiment with unusual fonts that make your message hard to read. Stick to conventional fonts with tried-and-true legibility. Simplicity is key.
5. Remember Your Branding
The fax cover letter is part of your organization’s overall branding. It should be visually coherent with your other communication and marketing materials. So, choose a fax cover template that allows you to include your company logo, name, and other identifying design elements.
By following these tips, you can create a fax cover sheet in Word that achieves its purpose: getting the fax to the right person and achieving the response you need.
Discover More Top Microsoft Word Template Designs
Many Microsoft Word template designs are available for all your personal and work projects. To help you find impressive Word templates for your other communication needs, check out these roundups:
- 20 Best Free Sign In & Out Sheet Word Templates to Download 2022Brenda Barron16 Jul 2021
- 20 Best Free Professional MS Word Business Report Templates to Download 2022Daisy Ein07 May 2022
- Best of 2022: 28+ Microsoft Office Word Document Templates to Download NowNona Blackman01 Jun 2022
- 20 Best Free Microsoft Word Corporate Letterhead Templates (Download 2022)Alexis (Lexi) Rodrigo15 May 2022
Learn More About Making Great Word Documents in 2022
You can create any document you need in Word, for both personal and work projects. Our MS Word tutorial guide will help you make the most of Word’s powerful features. Here are a few tutorials that go deeper into how to make the most of this feature-rich desktop printing application:
- How to Quickly Format Basic Text Styles in Microsoft Word DocumentsAlexis (Lexi) Rodrigo11 Nov 2019
- How to Make Awesome Page Layout Designs in Microsoft Word (+Video)Alexis (Lexi) Rodrigo25 Mar 2021
- How to Change the Default Font in Microsoft Word (+ Best 2020 Font Styles)Alexis (Lexi) Rodrigo28 Feb 2020
A Branded, Effective Fax Cover Sheet at Your Fingertips
If you’re in one of those industries for whom fax machines continue to be indispensable, then create your own branded fax cover sheet. It helps ensure smooth and effective communication.
Free and premium fax cover templates for Word make it easier to create fax covers. Aside from optimizing communication, premium fax cover sheets for Word convey professionalism with their expert designs. You can source premium templates and other creative assets Envato Elements for unlimited downloads. Or grab them from GraphicRiver on a pay-per-use basis.