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15+ Top Spreadsheet Alternatives to Excel for Better Data

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Looking for an alternative to Microsoft Excel? Not sure what the best free Excel alternatives are?

In this article, we'll cover the top Excel alternative.

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There are plenty of great spreadsheet alternatives to Microsoft Excel that you can start using today! (Graphic source: Envato Elements)

Microsoft Excel is the go-to spreadsheet program. But it's gradually being challenged by other alternatives that handle data different. These Excel substitutes offer features for organizing, analyzing, and displaying your organization's data in an efficient way.

Need to collaborate on a spreadsheet, view data visualizations in real-time, or create pivot tables with a few clicks? These Excel alternatives can perform these tasks while providing robust security features. Some even leverage artificial intelligence to automate common spreadsheet tasks, saving you time.

In this article, we'll delve into the 15+ top spreadsheet Excel alternatives you can start using today.

First, let's discuss the various advantages of using these innovative spreadsheet solutions.

Benefits of Spreadsheet Software 

Wondering what is a spreadsheet software? A spreadsheet software can be a powerful tool for data organization and analysis when used correctly. 

Online spreadsheets offer many features that significantly help you with data-related tasks.

The top free Excel alternatives share a few standout features. Here are the main benefits of using free Excel alternatives:

  • Security: Having robust security with any Digital tool is essential. The best spreadsheet software alternatives come with high grade security measures and control access features. This enables you to regulate who gets to view and edit your data.
  • Efficiency: Top-tier spreadsheet software will improve your productivity through its features set and ability to automate tasks. This will allow you to focus on data analysis rather than data management. These features include data sorting, conditional formatting, automatic calculation, and more.
  • Data Visualization: Data visualization is a powerful tool that helps make sense of complex datasets. Many spreadsheet software alternatives provide versatile data visualization tools that help transform raw data into visually appealing charts and graphs.
  • Cloud-based: Many spreadsheet software alternatives offer cloud-based services. This allows you to access the spreadsheet software from anywhere in the world and collaborate in real time. This is particularly useful in remote work environments where team members need to work together on data from different locations.

Now let's look into what to look for in a spreadsheet software alternative to Excel.

What to Look for in Spreadsheet Software

When selecting a spreadsheet software alternative to Excel consider a few critical features.

These features will help you maximize the potential of your chosen spreadsheet software:

  • Versatility. The online spreadsheet should be capable of handling different types of data and complex calculations. It should provide a range of formulas, functions and data analysis tools.
  • Scalability: Free spreadsheets must be able to handle a growing amount of data as your business or project expands. 
  • Customizability: It should be customizable to suit your needs, allowing you to create your own formulas, macros, or even data visualizations.
  • Data Visualization: Look for a software that has data visualization capabilities, including creating charts, graphs, and dashboards to help communicate data clearly.
  • Real-Time Collaboration: Look for spreadsheet software that lets multiple users collaborate on the same file in real time. This feature enhances teamwork and productivity.

Let's dive into the top fifteen list of spreadsheet software alternatives to Excel for 2023!

15+ Best Spreadsheet Alternatives to Excel 2023!

Not sure what's the best choice for your spreadsheet software?

We'll go over the best options available in 2023:

1. Google Sheets

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Google Sheets is a versatile online spreadsheet tool that is capable of handling different types of data and complex calculations. It provides a range of formulas, functions, and data analysis tools . One of the key features of Google Sheets is its real-time collaboration capabilities. 

Google Sheets is also scalable, able to handle a growing amount of data as your business or project expands. It is customizable to suit your needs, allowing you to create your own formulas, macros, or even data visualizations.

2. Apple Numbers

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Apple Numbers allows users to build spreadsheets from scratch or use one of the program’s many templates. Numbers supports hundreds of functions, making it capable of handling different types of data and complex calculations with great precision.

Numbers can handle a growing amount of data as your business or project expands. It is customizable to suit your needs, allowing you to create your own formulas, macros, or even data visualizations. Numbers has a collection of tools for creating charts, graphs, and dashboards to help communicate data clearly.

3. Quip

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Quip is an online platform that provides teams with a place to create interactive documents, including spreadsheets. It combines docs, spreadsheets, task lists, and chat in a single application for easier collaboration

Quip can handle different types of data and complex calculations. It provides a range of formulas, functions, and data analysis tools. Quip can handle a growing amount of data as your business or project expands. One great feature is Quip allows you to create your own templates tailored to your business processes. 

4. Zoho Sheet

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Zoho Sheetsoffers a range of formulas, functions, and data analysis tools. It allows users to create personalized functions using Deluge for calculations and data inflow from other applications.

Zoho Sheet offers more than 350 functions and multi-axes charts for better data analysis. The software also allows for real-time collaboration on spreadsheets.

5. OriginPro

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OriginPro is can handle different types of data and complex calculations. It allows users to customize operations such as importing, graphing, and analysis, all from the GUI.

OriginPro offers over 100 built-in graph templates and point-and-click customization of all elements . Additionally, OriginPro offers extended analysis tools for peak fitting, surface fitting, statistics, signal processing, and image handling.

6. LibreOffice

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LibreOffice is a free spreadsheet app and powerful office suite that is is available in 115 languages. The spreadsheet software, Calc, offers a set of data analysis and manipulation tools. It supports complex formulas, functions, and macros, perfect for simple calculations and advanced data-processing tasks.

Spreadsheets for free like this one support importing and exporting spreadsheet Office files in various formats. 

7. ONLYOFFICE

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ONLYOFFICE is a versatile software that offers a web-based office suite that combines powerful online document editors for text documents, spreadsheets, and presentations. The spreadsheet software allows you to create your own formulas, macros or even data visualizations. 

You can easily create charts, graphs, and dashboards to help communicate data clearly. Apps for both mobile and desktop let users manage their documents wherever they are. 

8. Airtable

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Airtable is cloud-based project management software that allows teams to store, organize and collaborate on structured data. Airtable is highly customizable and flexible. It allows users to track different processes and create robust databases. Its interface is designed to be very granular. 

Airtable’s simple collaboration features, simple-to-use interface, and customizable system make it a great choice for teams looking for an Excel alternative.

9. Smartsheet

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Smartsheet is a dynamic, powerful and highly customizable project management and work collaboration tool. Its interface is similar to a spreadsheet but a lot more powerful and capable of doing much more.

This offers advanced automation and collaborative features that help streamline processes and save time. It has a wide range of highly customizable templates that can be a good starting point for any team in any industry. Smartsheet’s familiar spreadsheet-like interface helps you manage operations, tracking, and automation workflows.

10. Sheetster

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Sheetster is a GPL open-source web free spreadsheet. It was created for the enterprise and small and medium-sized businesses as an open-source alternative to closed document management systems.

This Excel substitute allows you to output to PDF, the ability to embed YouTube videos in your spreadsheets, and publish spreadsheets as RSS with R3S. It also has instant Web2.0 apps with forms, charts, and macros, role-based security and sharing, and a customizable Java Swing GUI.

Spreadsheets for free like this one also provides integrated support for advanced server-based spreadsheet automation and functionality.

11. Gnumeric

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Gnumeric is a open-source and free spreadsheet program that is part of the GNOME Free Software Desktop Project. Gnumeric is capable of handling different types of data and intricate calculations. It provides a range of formulas, functions, and data analysis tools. You can easily create custom formulas and macros.

This free spreadsheet software has all of the standard chart and graph creation tools. However, it does not have real-time collaboration features that let multiple users collaborate on the same file in real time. 

12. Calligra Sheets

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Calligra Sheets is a fully-featured calculation and spreadsheet tool that can be used to quickly create and calculate various business-related spreadsheets, such as income, expenditure, and employee working hours. 

Calligra Sheets also has a large range of pre-defined templates for the most common use-cases in your business. You can instantly create balance-sheets, invoices, credit-card trackers, and vacation lists. It also has a powerful and comprehensive formula list to automate formula creation. 

13. Jotform Tables

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Jotform Tables is a free spreadsheet software database platform that provides advanced features for data management. It has powerful tools to collect information, build an organized database, and share and collaborate with clients.

Jotform Tables enables you to easily track the progress of tasks, create a customizable workspace, and visualize data in reports. It also allows you to create an array of formulas to help you make sense of your data. Jotform Tables also offers unlimited form views, unlimited reports and fields, custom branding, and HIPAA compliance 

14. PlanMaker

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PlanMaker is a powerful and easy-to-use spreadsheet application. It is a GDPR-compliant alternative to Microsoft Excel that allows up to one million rows per worksheet. To work with these huge data sets, you can use pivot tables, data consolidation, scenarios, data grouping, AutoFilter, and special filters.

PlanMaker has numerous design features that let you create presentation-quality worksheets. You can insert pictures, drawings, text frames or impressive charts in 2D or 3D. You can also choose from a large catalog of attractive cell styles. PlanMaker has more than 430 calculation functions and a wide variety of analysis features to help you get the most out of your data.

15. Spread32

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This free spreadsheet software is a mini-Excel with all of the basic features that you would expect in a competent spreadsheet program. It can run macros, draw objects, generate charts, and calculate functions and formulas. It reads and writes xls, csv, text, and pxl formats.

Spread32 is lightweight and consumes less device resources compared to similar apps. It is also ad-free and doesn't contain any form of external advertising.

16. WPS Office Spreadsheets

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WPS Office Spreadsheets is a free online spreadsheet data analysis and visualization tool that provides users with free templates to manage charts, track budgets, and analyze personal or business finances.

WPS Office Spreadsheets provides various exquisite templates in categories such as balance sheet, personal budget, project planning, schedule, and calendar. It also provides massive free charts to help you visualize your data. WPS Office Spreadsheets is fully compatible with office suites such as Microsoft Excel, Google Sheet, LibreOffice Calc, and OpenOffice Calc.

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Learn More About Spreadsheets

Looking to take your productivity to the next level in Google Sheets? Save time and become more proficient in one of the most popular alternatives to Microsoft Excel.

Check out the following resources to learn more:

Start Using a Microsoft Excel Alternative Today!

Microsoft Excel isn't the only spreadsheet software that can be provide top-tier data collection and analysis. 

This article provides you with a list of spreadsheet software that you can download today that can compete with the Excel spreadsheet.

It pretty much depends on the industry, your specific needs, and size of your business. Find an Excel alternative may be your best option.

Optimize your data management processes today with high-quality Microsoft Excel alternatives.

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