A lot of Gmail users will argue that Microsoft Outlook isn't as exciting as their email tool, but no one can deny that it's got millions of active users around the world. Because of that, we say that Outlook is still as influential as its younger competitor in the email landscape.
One of the things that makes Outlook exciting, is some of the plugins and add-ins you can use to expand its capabilities.
Thus, it isn't a surprise to find that it also has hundreds of plugins and add-ins that can improve your workflow and productivity. Yes, Outlook has them, even toolbars and sidebars. In this article, we'll examine Microsoft Outlook plugins and add-ins.
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Before going further in learning about email add-ins and plugins, be sure to grab our Free eBook: The Ultimate Guide to Inbox Zero Mastery. It's packed with inbox organization strategies and killer tips for managing all your incoming email more efficiently.
Which Outlook Plugins Should You Choose?
With gazillions of Outlook plugins and add-ins to choose from, it's difficult to decide which ones really work and which ones are crappy or worse, harmful to your program or computer. Like finding Mr. or Ms. Right, you have to sort through the haystack of tools to get the right add-ins. However, we want to save you from all those troubles and created a list of the best Outlook add-ins.
We divided them into four categories for added convenience:
- Security plugins. Some of the best plugins for added protection. After all, you don't want your emails, especially those labeled as classified, to get hacked.
- Productivity. A lot of people have been struggling with productivity, so we added a few ones that'll make email management and a lot more much easier.
- Connect to other devices. These are cool Outlook add-ins you can integrate with other devices.
- Miscellaneous. Add-ins don't just focus on productivity and security, but also a whole lot more.
Let's take a closer look at email plugins and add-ins for each category.
4 Outlook Plugins & Add-Ins to Improve Security
The four Microsoft Outlook plug-ins on this list will help you with your security.
SpamBayes is a Bayesian anti-spam plugin for Microsoft Outlook that "tightly integrates classification and training into the Outlook interface."
In layman's terms, it tries to classify your incoming messages into different categories—spam, good, and unsure. After it classifies each incoming email, it automatically places them in each corresponding folder; thus, you're spared from reading those pesky emails.
Being Bayesian, it learns from the contents of spam and good email to calculate the probability of a message being good or spam. Basically, it observes your behavior—what emails do you consider good emails and what emails do you label spam. Then, it analyzes those piles of emails, searching for clues why these emails are different.
For example, the word "Nigeria" or the phrases "lose weight fast" and "lottery" often appear in spam emails. SpamBayes remember this and even when the spam changes, the plugin adapts with the changes.
SpamBayes work with Outlook 2010 (Windows 7), Outlook 2000/2003/ 2007/2010 (Windows XP/Vista), Outlook Express (Windows XP). If you're using Windows 7 and it seems like SpamBayes doesn't work, installing it in C:\SpamBayes will do the trick.
2. Send Secure
Instead of the regular Send button, you can use the Send Secure Outlook add-in to securely send your message to anyone through the EdgeWave (the creator of the plugin) gateway. After that, the message is forwarded to the encryption system which, in turn, notifies the receiver to pick up the message through a web interface.
When downloading the installer, save it locally and then run it. Make sure to check the certificate and close Outlook before installing it. Once you launch the installer, there will be a step-by-step instruction what you should do when you launch it. You'll see the Send Secure button above the Send button in Outlook.
Send Secure is compatible with Windows 7 and 8, 32 and 64 bit as well as with Outlook Versions 2007, 2010, 2013 and 2016.
3. Outlook Password
Have you forgotten your password, but don't want to change it? You can recover it in seconds with Outlook Password, an advanced password recovery tool created by Thegrideon Software. It recovers Outlook .pst files as well as remove them just in case you don't need them anymore. Aside from password recovery, Outlook Password also recovers the email passwords, server settings, and logins from current records of your Outlook account.
This plugin supports all encryption methods and doesn't need any external frameworks or libraries to install. It supports all Outlook 97 through the 2019 version and Windows XP through Windows 10.
4. Advanced Security
Everybody wants their emails to be safe and secure. The problem, however, is most Outlook plugins have annoying secure alerts. Skip those pesky sounds and pop-up alerts, but keep your emails safe with Advanced Security.
Aside from telling you what type of alert you're receiving, it also determines the type of program that caused the alert. After checking out whether the alert is a real threat or not, the user can then assign a status - block access, allow access, or run the default Outlook handler—to the program. After that, any future actions that have been specified will be automatically executed thus blocking any messages that'll alert you about programs that are trying to access your stored email addresses on Outlook.
Advanced Security is compatible with:
Microsoft Outlook 2019 (32-bit), 2016 (32-bit), 2013 (32-bit), 2010 (32-bit), 2007, 2003, 2002 (XP)
Microsoft Office 365 with the desktop Outlook version
Microsoft Windows 10, 8, 7, Vista, 2003, XP
4 Productivity Microsoft Outlook Add-ins & Plugins
The Outlook plugins and add-ins in this section will bolster your productivity.
Trying to find a specific email, folder, or conversation that's been buried deep in your Inbox is not only annoying but will take a lot of your precious time. This can greatly affect your productivity, especially if you're in a hurry. Lookeen solves all these by helping you find them faster.
As one of the best Outlook add-ins, Lookeen also indexes all types of files in all popular formats. One of its advanced features allows you to search results by different categories like file formats or date. Most of all, it clearly presents all the results to you. It can be directly integrated to Outlook as a toolbar.
It's available in three editions—Standard is the most basic, Business Edition is ideal for small to medium businesses, and Enterprise (which is loaded with more advanced features than the other two).
Lookeen supports Microsoft Outlook 2016 / 2013 / 2010 / 2007 / 2003 and Office 365, Microsoft Exchange Server 2016 / 2013 / 2010 / 2007 / 2003.
PoliteMail gives businesses the data they need so they can improve their messaging and prove their results beyond the C suite. This Outlook plugin gives users helpful metrics, such as read rates, read timings and click-through rates, for their email communication strategy without leaving Outlook. With the data. Businesses can create benchmarks and identify insightful methods so they can better reach their workforce.
Once you've got PoliteMail in your Outlook, activate it and send any of your emails from your Outlook email addresses or shared mailboxes and send it to other emails. You'll be able to know if the recipients are reading your emails or newsletters and how long they spend reading them.
3. Skype for Outlook
With Skype Outlook, you can integrate this powerful video messaging with your Outlook account. That means you don't have to go back and forth between your email and your video conference. Instead, you can have both in the comfort of your Inbox.
Using this plugin is easy. Once you installed Skype on your Outlook, an icon will appear and you can just click that to start messaging or calling your Outlook contacts on Skype. If you've got a Skype account, you might need to link it to your Outlook email by signing in using your Skype account. You'll receive a confirmation if you signed in successfully. After that, you can start using it.
Easy2Sync is an Outlook plugin connects all your contacts, calendars, notes, tasks in emails across different computers. In other words, you can use other computers anywhere in the world and have the same information and updates because all of them are stored in a central contact database.
Aside from that, Easy2Sync also allows users to create an Outlook backup Then you don't have to worry about deleting files and only keep the latest emails. By doing so, you won't worry about congesting your Outlook account with a lot of emails. More so, Easy2Sync allows you to sync your Exchange server and filter it by different categories like age, folder, subject, and more.
Easy2sync has both a freeware and business edition and is compatible with Outlook 97 to 2016 and Windows NT to Windows 10!
An Outlook Plugin to Connect With Other Devices
Here's a Microsoft Outlook plugin that'll help you connect to other devices:
mxHero is a powerful plugin that allows you to integrate any of your cloud management system like Dropbox, OneDrive, or Google Drive with your Outlook account. The plugin lets you drop and drag your emails to any of your cloud management system and vice versa. mxHero also automatically converts your email messages to PDF format before saving them and placing them in easy-to-remember folders.
Aside from integrating your Outlook account with your cloud service, mxHero is also a powerful email collaboration tool that allows you to comment on your email messages minus the back and forth and the confusing threads. mxHero works with Outlook 2007 and higher.
2 Miscellaneous Plugins with Different Uses
In addition to the email add-ins and plugins that we've already shared, there are Outlook plugins that can help with other tasks. Here are some of those.
1. Text Lightning
With the word "lightning" attached to its name, you would guess that this Outlook plugin has something to do with speed—and it does! That's because it allows you to access a previously written email to answer a similar email you've just received.
How convenient is it to not to have to think again and again about what you're going to say?
Not only does Text Lightning help you create a fast reply, but it also inserts images and files into your messages with just a click. And in case you forget something, it'll give you a warning message before you can even hit the Send button, saving you the embarrassment. Lastly, the plugin also clears your inbox faster and archive your messages with just a click.
Text Lightning works with Windows 10, 8, 7, Vista, XP and Outlook 2000 through 2016.
2. Advanced Folders Watch
This is a very powerful Microsoft Outlook add-in that works well with people who have to deal with gazillions of emails. You set keywords or categories you want the plug-in to use for any incoming emails. Then, it will automatically sort out the mails and place them in their own folders or categories.
You can also choose whether or not you'll receive an active or passive notification. In the active setting, you will receive a pop-up message every time you receive a new email. Through that, you can read, copy, or delete your emails. If you choose the passive notification, Advanced Folders Watch will create a post inside the specific folder with a link to the email message.
Microsoft Outlook 2007, 2003, 2002/XP, Microsoft Office 365 with desktop Outlook version, Microsoft Windows XP, 2003, Vista, 7.
Learn More About Microsoft Outlook
Now that you've learned about some of the best paid and free Outlook add-ins, you may want to also learn more about Microsoft Outlook. We've got you covered! Here are just some of the many Outlook tutorials available on Envato Tuts+:
- Microsoft OutlookHow to Use OneNote With Your Outlook CalendarLaura Spencer
- Microsoft OutlookHow to Create Rules in MS Outlook to Auto Sort EmailsLaura Spencer
- How to Back Up All Your Microsoft Outlook EmailsLaura Spencer
You can also learn more about how to manage your email in our free email inbox ebook. Sign up to the Tuts+ Business newsletter and grab our free eBook: The Ultimate Guide to Inbox Zero Mastery. It's packed with inbox organization strategies and killer tips for managing all your incoming email more efficiently.
Start Using Outlook Add-ins and Plugins Today
We've just shared a list of some of the best premium and free Outlook add-ins. We hope that you find them helpful.
Do you have a Microsoft Outlook add-in or plugin that you've gotten a lot of use from? Why not share your favorite Outlook tip, plugin, or add-in in the comments below?