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How to Grab a Screenshot in Excel in 60 Seconds

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Read Time: 2 min
This post is part of a series called How to Use Excel - Quick Video Tutorials (in 60 Seconds).
How to Show Zeros as Blank Cells in Excel in 60 Seconds
How to Insert Images into Excel in 60 Seconds

Screenshots are perfect for adding an illustration to your Excel workbook. You might be using Excel to create documentation or work instructions for someone. Instead of using a separate app to grab and edit screenshots, you can do this right inside Excel. Let's learn how.

How to Quickly Grab Screenshots Inside Excel

Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.

1. Open the Excel Screenshot Windows

Start off by making sure that you're on the Insert tab in Excel. Then, find the Screenshot button here on the ribbon. When you click on it, you'll see thumbnails for the other open apps on your computer. 

Excel Screenshot Available WindowsExcel Screenshot Available WindowsExcel Screenshot Available Windows
Excel Screenshot Available Windows.

2. Insert Your Snapshot into Excel Workbook

You can click any one of these window thumbnails to add a screenshot of the entire app inserted into your Excel workbook. 

Screenshot of Word screen into ExcelScreenshot of Word screen into ExcelScreenshot of Word screen into Excel
Screenshot of Word screen into Excel.

3. Format and Crop Your Screenshot in Excel

From there, you could crop the snapshot by using the Picture Tools' Format option. You can drag the handles to select only the part you want to keep and then press Crop to lock it in. 

Apply Crop to your Excel ScreenshotApply Crop to your Excel ScreenshotApply Crop to your Excel Screenshot
Apply Crop to your Excel Screenshot after formatting.

4. Use the Screen Clipping Option

Another option is to choose Insert > Screenshot and then choose Screen Clipping. Now you can click and drag to select certain parts of the screen that you want to select. 

Screen Clipping in ExcelScreen Clipping in ExcelScreen Clipping in Excel
Take screen clippings in Excel for more control over your snapshots.

After you do that, you'll jump back to Excel and you'll add the selection to your file as a screenshot. You can use all of the normal Picture Tools to edit your snapshot as needed.

Finishing Up!

Taking screenshots or screen clippings directly inside Excel will save you time, when you need to add snapshots into your workbooks.

More Great Excel Tutorials on Envato Tuts+ 

Find comprehensive Excel tutorials on Envato Tuts+ to help you learn how to work with your data better in your spreadhsheets. We also have a quick-start in 60 seconds Excel video series to learn more Excel tools fast. 

Here are a few Excel tutorials to jump into to now: 

Remember: Every Microsoft Excel tool you learn, and workflow you master, the more powerful spreadsheets you'll make.

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