It's one thing to create an effective Google Slides presentation. It's another thing to present the slideshow you created.
Before you give your presentation, do some preparation work first. You need to understand what sort of slideshow presenter Google uses. You also need to understand the different ways that you can give a slideshow presentation. You may even want to find out how to publish your presentation online.
We'll address those topics in this post. We'll cover Google's slideshow presenter (also called Presenter view). We'll also provide important information about how to get your presentation ready to present. You'll learn how to use the Google slideshow auto advance feature. You'll also discover how to use transitions and the Google Slides Speaker Notes tools.
We also have a helpful compliment to this tutorial. Download our FREE eBook: The Complete Guide to Making Great Presentations. Grab it now before you read on.
Now let's get into this Google Slides slideshow tutorial, first digging into Presenter view:
1. Learn About Presenter View
As the presenter, you need to be able to advance your Google Slides presentation forward when you need to or pause it. The Presenter view gives you a means to do that, yet those options are not visible to the audience. You can also turn on Speaker Notes from Presenter View or start a Question and Answer session.
Here is how to access the Google presenter tool from your Google Slides presentation.
Open the Google Slides presentation you intend to use. Here is the presentation I'll use as an example in this tutorial:
Note: This sample presentation is based on the popular Fox presentation template from Envato's GraphicRiver. It also uses the fictitious company name, AnyTown Consulting. Discover more great Google Slides presentation templates:
Click the Present button in the upper right of the screen. The presentation appears in Presenter view on your screen:
You can also access the Presenter view by selecting the View > Present option from the main menu.
Notice the Presenter console in the lower left corner of the presenter view. The Google Slides Presenter console allows you to control your presentation with icons. From left to right, the icons are:
- Start and stop your presentation. This icon looks like a right arrow, but changes to a Pause symbol (two vertical lines) while the presentation is going.
- Go to a specific slide. This icon lists the slideshow slide you're on. Click the down arrow to the right of the icon to move quickly to another slide.
- Launch the Q&A tool. Click this icon to launch a Question and Answer session within your Google Slides presentation.
- Show your Speaker Notes. Click this icon to turn your Google presentation notes on or off, which is visible only to the slideshow presenter.
- Change the pointer. Click the lightning icon to turn the pointer into a lightning bolt. Click the icon again to turn the feature off.
- Change presentation screen size. Click this icon to toggle between showing your presentation on the full screen and showing it in a smaller window.
- Define options. The icon that looks like a gear includes a drop-down menu with several options. Available options include: show speaker notes, print, and download as PowerPoint.
- Exit Presenter view. The final icon on the right allows you to exit from the Google Slides Presenter view.
For more information on the Q&A tool, Speaker Notes, and other Google Slides tips, study the following tutorial: 14+ (Quick) Professional Tips to Using Google Slides Better.
Now that we've shown you how to access Presenter view, let's look at a few tips that'll help you to get ready to make your presentation:
2. Prepare for Your Presentation
Before you give a presentation, examine the following:
- Decide if you want your presentation to automatically advance and loop (which is good for online presentations).
- Decide what type of transitions you want between your slideshow slides (if any).
- Compose your Google presentation notes and add them to your presentation (for live presentations).
- Plan and practice your presentation.
Let's look at how to do each of these items individually:
Item 1. How to Set Up Auto Advance and Looping
Auto Advance causes your Google Slides presentation to
automatically move to the next slide after a set period of time. Looping means
that your presentation starts over after the last slide displays.
These features are used with presentations that are published online. This makes sense, because imagine how distracting it would be if your presentation automatically moved to the next slide while you were still speaking about the previous one in a live presentation.
To set up Google Slides Auto Advance feature, open your presentation. Select the File > Publish to the web menu option. The Publish to the web dialog box displays. On the Publish to the web dialog box, choose the Link or Embed tab from the top of the dialog box.
Here is how the Embed tab looks:
Use the Embed tab to incorporate your Google Slides presentation into a website or even a document. The presentation then becomes part of that website or document.
Keep in mind that when changes are made to the original presentation, those changes are not reflected in the embedded presentation. So, if you expect that your slideshow presentation may be updated frequently, the Embed option may not be the best choice for you.
Here is the Link tab:
When you create a link to a presentation file, the recipient can view your presentation when they click on the link. The link can be shared through email, social media, or other means.
You should also know that after you update the presentation, the next time someone clicks on the linked presentation they will see your updates. This feature makes the Link option a good choice for sharing presentations that you expect to change often.
Regardless of which tab you choose from the Publish to the web dialog box, the process to set up auto-advance and looping is similar. Here's how to do it, step by step:
Click the up and down arrows beneath the Auto-advance slides field to display a drop-down menu with pre-defined times:
Click on the desired time period in the drop-down menu. As you can see, time periods range from every second to every minute. Choose the best time period for your needs. Now you are ready to define what starts the Google slide show.
To start the slideshow automatically as soon as it opens, click the checkbox to the left of the Start slideshow as soon as the player loads.
To make the Google slide show loop (begin again after the last slide), click the checkbox to the left of the Restart the slideshow after the last slide option.
Your screen should now look something like this:
After you have made your selections, the final step is to click the Publish button.
If you're working from the Embed tab, you'll see a link you can use to embed the presentation in a website or document:
If you're working from the Link tab, you'll see a link you can use to share the presentation through email or social media:
Notice that the Publish button now reads Published. This means that your Google Slides presentation is published to the web. However, you can still change your mind and unpublish your presentation if you need to.
To unpublish your Google Slides presentation, select the File > Publish to the web menu option. The Publish to the web dialog box displays again:
This time you'll see the Stop publishing button in the lower left corner. Click this button and any links to the presentation you've shared or any code you've embedded will no longer work.
Anyone who tries to access the presentation after you unpublish it will see this error message:
2. How to Set Up Transitions
After you've set up the Google Slides Auto-advance and Looping features, add extra pizzazz to your presentation by using transitions between the slides in your presentation. Transitions are animation effects you can use when your presentation moves from one slide to another. Google Slides offers seven different transition effects.
Define transition effects using the Animations panel that opens when you click the Transitions option in the toolbar menu. For a complete tutorial on how to use transitions and other special effects, study this tutorial:
3. How to Set Up Speaker Notes
If you're going to give your Google Slides presentation live, you will probably want to take advantage of the Google Slides Speaker Notes feature. This feature allows you to see Google presentation notes that your audience cannot see as you are giving your presentation.
Speaker Notes are a good way to write reminders to yourself about specific points you want to make during the presentation.
To access the Speaker Notes while you're editing your presentation, select the View > Show speaker notes menu option. Speaker Notes for the current slide display beneath it:
Click in the Speaker Notes area and begin typing to add your own notes to the slide.
Once you're in Presenter view, click the Notes icon to see your Speaker Notes display over the Presenter view. Here is what you will see as the presenter:
Your audience cannot see the presentation notes. Instead, they see your slideshow presentation.
To close the Speaker Notes, click the X in the upper right corner.
4. Plan and Practice Your Google Slides Presentation
Planning and practicing are key elements to successfully presenting a Google Slides presentation. Your presentation won't be as strong if you try to skip these steps. So, don't skimp on putting time into planning and practicing.
The following questions should be part of your presentation planning process—especially if you're going to be giving your presentation live:
- Who is my audience for this presentation?
- What do they already know?
- Where will I give my presentation and what is the facility like?
- How long will I have to make my presentation?
The answers to these and other planning questions determines the nature of your presentation.
Once you've answered your planning questions, it's time to practice your presentation. There's really no substitution for making a trial run of your presentation—more than once if you can. The more familiar you are with your presentation, the better it will be. If you can, have a friend or family member listen to you practice your presentation and offer constructive criticism that can be really helpful.
To learn more about how to get ready to present a great presentation, grab our new presentation eBook for FREE: The Complete Guide to Making Great Presentations. It covers the complete presentation process of how to plan, design, and deliver your presentation right.
3. Make Your Presentation
After you've completed all the previous steps to your satisfaction, you're ready to make your presentation.
There are basically three ways you can make your presentation:
- In-person. This is where you present your presentation to a live audience.
- Streaming. Use your Android or IOS device to stream your Google Slides presentation on a monitor.
- Online. You can publish your Google Slides presentation.
Let's focus briefly on how to make an in-person presentation. Giving a presentation in front of a live audience often makes a presenter nervous. In fact, fear of public speaking has consistently ranked as one of the most common fears in numerous studies.
But you don't have to be afraid of public speaking. There are steps you can take to reduce your fear of public speaking and make the whole experience more comfortable. I've put together the following list of Envato Tuts+ tutorials to help you feel better about giving a live presentation:
- PresentationsHow to Give a Good Presentation—Without Anxiety or Being NervousJulia Melymbrose
- CommunicationHow to Overcome Your Fear of Public SpeakingDavid Masters
- PresentationsMake an Impact—How to Start a Presentation Strong and End PowerfullyJulia Melymbrose
You've just learned about how to give a Google slideshow. You've learned all about Google's slideshow presenter tool, the Presenter view. You've explored other tools like Speaker Notes that can help you during your presentation. You've learned how to set a presentation to auto-advance and loop. Finally, you've also discovered how to publish your presentation online.
Whether you're presenting your Google slideshow in-person, streaming it, or publishing it online—use the information in this tutorial to give the best Google Slides presentation you can give.
Or, download our FREE eBook for more information: The Complete Guide to Making Great Presentations. It will help you write your presentation, design it like a pro, and prepare it to present powerfully.
You'll feel better prepared and more confident just by knowing what to do when it comes time to present your Google Slides slideshow presentation. Good luck!
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