A training manual is a document that gives written to help someone perform a task.
This article will explore how a training manual template for Word is a must-have. It saves time and helps you create a professional document.
HR / Employee Handbook, a premium Microsoft Word template on Envato Elements
A well-written training manual is a central "source of truth." It puts all information in one place and ensures consistency. The goal is also to create an easy-to-read document or reference for a later stage. A professional pre-built template with a great design makes it easier to do just that.
Read on to find over 20 free training manual templates in Word from the web. We'll also explore the best premium Microsoft Word templates from Envato Elements.
After checking out these free and premium options, you'll easily pick a template that fits your needs.
5 Best Premium Training Manual Template Word for 2023 (Envato Elements)
Work smart with a premium Microsoft Word manual template. It reduces design time and creates your manual like a pro. Sure, you can find free training manual templates. But these premium training guide templates will take you much further.
Here are five of the best MS Word templates and other manuals on Envato Elements. They'll help you create an impressive training manual:
1. Services Guide | MS Word & Indesign
This manual template for Word includes four pages inside. With paragraph styles, you can build a training manual template on any topic. Free fonts are used, with a download link included.
Easily edit and customize this template, so it's suitable for any industry. It comes with 16 modern and clean pages. This recipe design guide will work perfectly as a manual template for Word.
This Microsoft Word manual template comes with tasteful designs. It's not just pages and pages of text. Open this 24-page custom document and start creating your training manual today! It's easy when you use training manual examples like this one.
4. Brand Guidelines | MS Word & Indesign
Training manual templates like this have a corporate focus. The goal here is to train users on your brand’s guidelines. But, you can also adapt this training guide template to any subject. Text and other objects are fully editable in these training manual templates.
This is a well-layered horizontal template with 30 pages. Add your photos and content to this template to easily customize it in minutes. Remember; training document templates for Word are totally flexible. Change color with just one click.
25 Top Free MS Word Training Manual Template Examples to Download (2023)
Before you start exploring free templates, check out Envato's premium monthly freebies. These freebie files are hand-picked and refreshed every month.
Have an open mind when exploring this selection. Besides a Microsoft Word template, you may find other useful digital assets. A premium freebie is always better than a free file found online.
Here's the offer:
- Envato Elements offers twelve unique free monthly digital assets (like templates, videos, photos, fonts, 3D objects, etc.). Create a free Envato Elements account to download this month's offerings.
Let's take a look at 20 free examples of training manual templates in Word. These templates are from the internet and are free to use by anyone with MS Word.
This template comes with eight pages. The design is minimal and basic. The color used is black and gray.
This free Microsoft Word manual template comes with many pages to work on. Be sure to disable macros when opening the file.
This free training manual template is a 24-page PDF file. You can open the file in MS Word to edit it. It also comes with an employee agreement section.
Here's a sample training workbook for women leaders of cooperatives. This document comes in PDF format. Open it in MS Word to edit.
This is a 180-page free training manual template. The document design is basic, but with 180 pages this is a helpful sample document to refer to if you're creating an injury surveillance document.
This sample training manual comes with 113 pages. The primary color on this Microsoft Word manual template is green.
This free training manual template comes with four pages. Blue is the primary color. All content on each page is within frames.
This template uses green as the background. Change this color to white if you need to print.
This template comes in PDF. It's possible to open it in MS Word to edit. Large section headings in orange work as a design element.
This agent training manual starts with an acceptance declaration. It's not a bad idea to move this section to the end of the document.
These 22 pages of the e-billing training manual give a good idea of the content that needs to go into a software or application use process. The key here is to use loads of screenshots at every step.
This is a seven-page sample document of an HR training manual. It comes in PDF but is editable in MS Word.
This free sample document lays out a suitable format that you can incorporate for your call center training manual. It does lack design elements as it's a free template.
This is a 51-page PDF document from Christiana Care Health System. It gives a good overview of the information you'll need to create a training manual for volunteers.
This is a document created by Trinity College's staff members of the Student Counseling Service. It's a 126-page sample document and a lot to go through. But it's a decent document to check out if you need to create something similar.
This is a six-page document to help list all the essential basic information a new hire needs to know about the company. It's a simple, clean template, and the only design element is on the front page.
This staff training manual is a three-page document. The main front page has room to include a staff group photo.
This three-page document comes in blue. All necessary titles and subtitles are there based on volunteer training requirements.
19. Home Gym Checklist
This free training manual template has a home gym focus. You can use it to explain how to use equipment and more.
This is a yellow template. It works fine if the document doesn't get printed at any stage. If you need to print, this isn't a template for you.
22. Policy and Procedure Templates
Training on policies and procedures? These training manual examples are an option focused on how-to instructions.
23. Music Tutor
You can work with this training guide template to outline your music tutor services. It’s transformable into a step-by-step how-to manual template Word design.
24. Training Plan Template
A training document template free like this has a broad focus. By adding your own details, you can use it for training manual examples of all types.
25. Business Plan (Design)
Business plans require training of all stakeholders to succeed. This training document template works to share plans with your employees and others.
How to Customize Your Training Manual Template in Word
Today I’ll show you how to customize your training manual template in Word.
In this tutorial, I’ll be using the premium Magazine template. It's one of the many training document templates you'll unlock with a subscription to Envato Elements.
Premium designs like this far outpace free training manual templates. They have a great starting point, and we simply need to customize the training manual examples.
In this training guide template, I’ll be editing page two. Here's what that page looks like without any edits made.
1. Replace the Title
To make this into a training manual template in Word, we'll start by changing the title. This will personalize the page. A title is important because it gives people an idea of what that page is about.
To replace the text that's already there, highlight the text. Next, press Delete on your keyboard. Then, click in the text box and type the text that you want.
2. Change Object Color
If there's an object on your Microsoft Word training manual template, you can change its color.
Changing the color can help you make sure that your manual matches your brand's colors. Or you can change the object's color to a color you like.
Start by right-clicking on the object in the manual template Word design.. When you right-click, a menu appears. Click on the Format Object… option. A sidebar appears.
Click on the Fill section in the sidebar. When you click on the fill section, more options appear. Next, click on the Fill Color button in the color field.
When you press the Fill Color button, a menu drops down. Choose a color from that menu. This is an easy illustration of how to update manual templates for Word.
3. Change Font Color
Many companies have a font color as a part of branding. You can change the font color in your Word training manual template.
Start by highlighting the font that you want to change the color of. Next, click on the Home tab. Click on the arrow next to the Font Color button in the toolbar. Select the color of your choice.
4. Add a New Text Box
When creating your training manual template, you’ll need to add a new text box to add more text to a page. To add a textbox, click on the Insert tab. Then, click on the Draw a Text Box button in the toolbar. Select the right option for you from the menu that appears.
Now, your mouse will turn into a drawing tool. Use the tool to draw a diagonal line where you want the new text box to appear. Click inside the text box and start typing.
5. How to Save Your Template as a PDF
Saving your Microsoft Word manual template as a PDF can be helpful. You can easily convert your file into a PDF file.
Start by clicking File at the top of your screen. When you click on the file option, a menu appears. Next, click on the Save As… option. In the window that pops up, there's a File Format field. Choose the PDF option. Next, click on the Export button.
5 Quick Tips To Make Great Training Manuals in Word 2023
Are you looking to create the best possible training manual? Here are five tips to get you on the right track:
1. Start With a Premium MS Word Template
A well-designed Microsoft Word manual template helps draw your reader in. It gets the message across in the best possible way.
Your document will look unprofessional if it's all just many pages of text. Kickstart design with a professionally-designed simple letterhead or a brochure template. And remember - premium training manual templates give you the best designs.
Booklet Brochure Template (premium) from Envato Elements works well as a training manual.
2. Break It Down Well
Break your content down into smaller sections and subsections. Consider who your readers are and how best to make this a simple manual for them. Most training manual examples will spark thinking of how to break up your content.
The idea is to turn a complex document into something anyone new to the topic can follow step by step.
Employee Handbook MS Word, comes with sections broken down well. A premium template from Envato Elements
3. Cut Distractions
The goal is to create a clean document that's easy to read and follow by anyone. Keep your document minimalistic and cut distracting elements. These are a few distracting elements you need to watch out for:
- big words or too much text
- bad alignment
- cluttered or busy pages
Coffee Recipes Template (premium example) from Envato Elements is minimalistic and not distracting
4. Add Visuals
People can interpret the text differently and this can lead to confusion. When possible, add images to help explain difficult sections. For example, if you're doing a training manual on using software, add screenshots at every step.
Premium corporate infographics elements from Envato Elements also come in PNG and JPEG
As an Envato Elements member, you can access various creative files to add to any project. These additional assets add so much to training manual templates.
5. Get It Proofread
Besides looking out for the usual spelling and grammar mistakes, they can also check the content.
To take it a step further, get it proofread by someone in the shoes of your reader. This way, you can confirm if the training manual makes sense to a non-expert. And you'd still have some time to do the required edits.
5 Cool Training Manual Template Design Trends for 2023
When you think of how to create a manual in Word, quality should be the first thing to come to mind. Don’t rely on free templates to make a memorable impression.
Turn to premium offerings when you select a training manual template. These are fully-featured and are filled with creative styles.
A premium Microsoft Word manual template option will always be on-trend. Create a manual template Word design to be proud of. Consider these five essentials to craft a trendy design of your own now:
1. Sharp Contrasts for Visual Styles
Often, a training manual might not be the most exciting reading. This means that it’s critical for you to keep readers focused and on track. Designs with bold contrasts are trendy in 2023 for this reason.
Sharp contrasts also look great! They offset clearly-defined blocks of text from their surroundings. Images stand out, and graphics shine on their own. High-contrast designs deliver a bold look with stunning content. They’re a key part of a winning training manual template.
2. Interactive Forms to Signal Completion
A Microsoft Word manual template helps you write a document for others to read and respond to. It’s useful to ensure that your target audience has reviewed the manual to ensure completion. In the past, confirming this was a manual process. But thanks to a new trend, you can do it quickly!
By making an interactive form in Word, readers of a training manual template can confirm that they’ve read the document. It only takes a few clicks to create, and it saves a lot of time down the road.
Learn how to build an interactive form in your manual template Word with our full tutorial:
3. Colorful Layouts to Highlight Sections
Let’s face it: dull, flat designs aren’t stylish. They won’t get you a second glance! That’s why trendy modern colors are popular for 2023, and you should embrace them too. They help your training manual template look its best, and also help highlight parts of a design!
Consider a Microsoft Word manual template with five sections. Highlighting every header in a different color instantly calls attention to each section. This is important as you think of how to create a manual in Word that is easy to read. Colorful layouts help you stay clear and concise in your delivery.
4. Sleek Flowcharts to Clarify Processes
Many learners adopt a visual style, preferring to absorb knowledge through graphics and images. To create a successful manual template Word design, you should embrace this concept! It’s growing ever more popular and trendy this year.
Flowcharts are a compelling option for your training manual template. These help you explain steps in a process in a sleek visual way. They’re easy for an audience to follow, and they aid in creating tidy page layouts in your manual.
For a detailed look, turn to our handy Microsoft Word flowchart tutorial:
5. Custom Backgrounds and Backdrops
As you imagine how to create a manual in Word, always remember to use all available space. This doesn’t mean packing content onto each page! Instead, it involves creating elegant layouts that look balanced and well-designed.
Custom backgrounds are a top 2023 training manual template trend for this reason. By adding color to your backdrops, the text becomes more readable. And empty space transforms from unnoticeable to a style element of its own.
Discover More Top Microsoft Word Template Designs
Still haven't found what you're looking for? There are loads of templates out there that'll work well for a training manual. Here are three collections of templates to give you more options to explore:
5 Benefits of Using the Best Training Manual Template Designs (In 2023)
Still deciding whether to use a premium manual template Word for your next project? You may be wondering if you should take this step, and how it would benefit you.
Here are five top reasons to always choose a premium Microsoft Word manual template:
- You gain designer quality. Premium manual template Word files are built by creative experts. This means you’ll benefit from their stylistic prowess. Even better: you don’t have to have any design skills of your own.
- You've got time to focus on your message. By having the design work done for you, you get more time to refine your message. This helps you write a training manual that’s direct, simple, and easy for all to follow.
- You maintain creative flexibility. With a premium Microsoft Word manual template, you simply fill in your content. But thanks to these layouts, you can easily make design changes of your own. This helps you create a truly unique manual - fast.
- Premium templates inspire you. With layouts designed by experts, you’ll find sections to fit any training scenario. This helps you remember ideas to focus on that you might not have thought of. Premium templates keep you focused as you make your new training manual design.
- You can easily make changes. A manual template Word isn’t static. Change a process and need to add it to your manual? Simply revisit your template and make the changes. In moments, it'll be ready to share again.
Benefits of Envato Elements (The Power of Unlimited Use)
Envato Elements is the best source for a premium Microsoft Word manual template. Elements has thousands of graphic templates to choose from. Plus, other assets like photos, music, and fonts fill out the collection.
Elements has a powerful offer. For a flat monthly rate, you unlock unlimited downloads from the full content library. The creative possibilities are endless. Explore the vast Elements library and join today!
Common Microsoft Word Questions Answered (FAQ)
Here are some common Microsoft Word questions and answers:
1. How Do I Make a Table in Microsoft Word?
It’s possible to create a table in Microsoft Word. Tables are great tools for data or comparing items. Microsoft has a helpful table tool that makes it easy to create a table. For a tutorial on how to add a table in Microsoft Word, read this article:
2. Can I Add a Timeline to My Template?
Timelines are great to show when you want goals completed. You can even use a timeline to show how you want events to take place. This is why timelines can be helpful. For more information on creating timelines, read this article:
3. How Do I Make My Page Layout Look Better?
Microsoft Word has a page layout design tool that makes it easier to edit your page layout. Good page layouts can mean consistency throughout your document. It can also make your document more readable. For a tutorial on making a great page layout read this tutorial:
4. Can I Create a Flowchart in Microsoft Word?
Diagrams can be used to explain a process. You can create a flowchart using the shape tool or smart art. For information on how to create a flowchart in Microsoft Word, read this tutorial:
5. How Do I Add Background Images to Word?
Pictures can help people visualize what you’re saying or add an emotional touch. You can add text over an image. First, you need to add your image to your template. Then, in the Picture Format tab, you can add text. For an in-depth tutorial, read this article:
Learn More About Making Great Word Documents in 2023
Improve your Microsoft Word skills step by step as you work on projects. Pin this Beginner's Tutorial Guide and refer to its bite-sized tutorials according to your needs. It keeps you away from distracting online searches.
Here are three examples from this guide:
Find the Best Training Manual Template Word on Envato Elements for 2023 (Unlimited Use)
With an Envato Elements subscription, you'll get access to premium MS Word templates. These work perfectly for training manuals.
You'll also get unlimited accesss to other creative assets. This gives you value on this and future projects, all under one roof. It's a great way to level up all your creative work immediately.
Sign up now for Elements' all-you-can-download digital library. It includes millions of premium creative files. All this for a low monthly fee.
Envato Element's selection of premium Microsoft Word templates
An Envato Elements' subscription enables you to download:
- royalty-free music and audio files,
- stock video and photo files,
- presentation, web, graphic, print, and video templates,
- Lightroom plugins, 3D objects, fonts, and so much more.
Download a Premium Training Manual Template Word Today!
Free MS Word training document templates are readily available online. Free templates found online generally lack creativity and, at times, look dated. If you need to spend more time customizing to work around these limitations, it may be pointless to use them.
Save time and work smart with a professional training manual template in Word. Subscribe to Envato Elements and get access to millions of professional digital assets. That includes the top Microsoft Word templates!
Find a premium MS Word training document template from Envato Elements today. Subscribe and download one now!
Editorial Note: This post has been updated with contributions from Sarah Joy and Andrew Childress. Sarah and Andrew are freelance instructors for Envato Tuts+.
