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How to Email & Share Keynote Presentations in 60 Seconds

This post is part of a series called How to Use Keynote in 60 Seconds (Quick Video Tutorials).
How to Use Instant Alpha in Keynote in 60 Seconds
How to Rotate Text & Shapes in Keynote in 60 Seconds

When you're ready to share your Keynote presentation, email is one of the most popular ways to do it. In this tutorial, learn how to email and share Keynote presentations.

We also have a helpful complement to this tutorial. Download our FREE eBook: The Complete Guide to Making Great Presentations. Grab it now before you read on.

 Free eBook PDF Download Make a Great Presentation

Note: In this tutorial we use the Pitch Vol.3 - Professional Keynote Template. You can find more great Keynote presentation templates on Envato Elements, on GraphicRiver or in 15+ Best Keynote Presentation Templates

How to Quickly Email and Share Keynote Presentations

Note: Watch this short tutorial screencast or follow the quick steps below, that complement this video.

1. Reduce the File Size

To keep your file attachments reasonable in size, I'll show you a couple of easy tweaks you can make in this video. To do that, I always use the reduce file size option. Go to the File menu and choose Reduce File Size

Reduce the size of Keynote presentation
Before sharing a Keynote presentation, reduce the file size.

Make sure that these top two options are ticked to ensure that large images are reduced to take up less storage. And if you've got any videos, you could tweak their size from the Movie Quality dropdown option.

Reduce the size of a video in your Keynote presentation
You also need to reduce video sizes before sharing a Keynote presentation.

2. Create a Copy to Email

Next, hit Reduce a Copy. You can create a separate copy of your Keynote presentation with elements reduced. 

Create a copy of your Keynote presentation to email or share
Save a smaller copy of your Keynote presentation to email or share.

3. Send Keynote as a PDF File

Another option would be to skip using Keynote altogether and just send a PDF file. This is a great idea since your recipient may not have Keynote installed. Let's go back to File > Export to > PDF. On this screen, just leave the Image Quality set to Good so that it reduces the size on export.

Export a Keynote presentation to PDF before sharing in email or social media
You can also share a PDF version of your Keynote presentation.

Choose a place to export this, and you're good to go with an easy-to-use copy for the recipient. 

PDF file of Keynote presentation to email or share
Once you've created a PDF file of your Keynote presentation you can share it through email or social media.

From here, I recommend just adding it as an attachment to whatever email client is your personal favorite.

More Keynote Tutorial and Template Resources

Learn more in our Keynote tutorials on Envato Tuts+. We've got an assortment of helpful Keynote material to help you learn how to use the tool better:

Here's an additional resource to help you find great Keynote templates:

Make Great Presentations (Free PDF eBook Download)

We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

 Free eBook PDF Download Make a Great Presentation

Download our new eBook: The Complete Guide to Making Great PresentationsIt's available for free with a subscription to the Tuts+ Business Newsletter. 

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