- What Is a PowerPoint Template?
- Your Preparation
- Getting the Content Right
- Designing Your Presentation
- Getting Started
- How to Create a PowerPoint Presentation from a PPT Template
- The Basics
- Removing Slide Components
- Image Transparency
- Fitting Images
- Best Five PowerPoint Presentation Templates from Envato Elements
- Grab This eBook on Making Great Presentations (Free Download)
- More Top PowerPoint Templates
- Download a Premium PowerPoint Template Today!
Creating a presentation from scratch can be time-consuming and complicated. Even when you try your best, the presentation design may not turn out how you want. This is why using a premium template is beneficial.
This article covers how to create a PowerPoint presentation from a quality PPT template. In addition, we’ll also look at some top premium PowerPoint presentation templates.
Download Our Free PDF eBook on Making Great Presentations
We also have the perfect complement to use alongside a professional presentation template. Download our Free eBook: The Complete Guide to Making Great Presentations, which will help you write, design, and deliver the perfect presentation.
What Is a PowerPoint Template?
PowerPoint is a popular presentation software by Microsoft. You can use PowerPoint for business and personal purposes. Presentations are a great way to use words to create an impact. For example, if you show the benefits of a product or service or present data, a presentation can make it more memorable.
A PowerPoint template is like a blueprint for your presentation. Templates typically contain slide layouts, colors, fonts, effects, and background styles. In addition, some templates come with illustrations and infographics. These tools make your presentation more visually interesting and can help you explain an important topic.
Most of the work while creating a business presentation occurs before you fire up PowerPoint.
When creating a presentation, you want to achieve an objective. For example, you might need to present the results of your department for the last quarter in the form of a presentation to your colleagues. Or, you could be seeking funding and looking to impress potential investors with your business pitch presentation. Know what your presentation is aiming to communicate and accomplish.
Getting the Content Right
Everything begins with the content you'll put in the presentation to achieve your objective. Ideally, it's brief and crystal-clear. Typically, the less content (by sticking to key facts and figures), the more digestible your presentation is.
To save time, revising content while you're still preparing it (such as in Word or any other text processor) is much smarter than making content changes while designing.
Once you feel confident about your content preparation, it's time to design your presentation in PowerPoint.
Designing Your Presentation
For our tutorial, we'll be using the Business PPT template. Then, we'll show you how to use the template to customize slides for your business presentation.
Before starting any template you download, look at the initial requirements in an accompanying text file or their online description. For example, not having the correct font installed might mess up the layout of the template slides.
First, let's duplicate the theme. You can achieve this by right-clicking on the .pptx file and clicking Copy in the menu. You can copy and paste the file and rename the new document.
Instead of directly editing the template, we'll be copying slides that we'll use in our new document from the original theme file. This way, we're not editing the template source in which you would need to delete or hide slides you don't use.
Now let's review how to edit this PowerPoint template for your presentation:
How to Create a PowerPoint Presentation from a PPT Template
Are you ready to start creating your presentation?
Let's get started:
1. Choose a Template
The first step in how to create a PowerPoint presentation is to choose a template. The template featured in this section is the Business PowerPoint Presentation. This template comes with 50 unique PowerPoint slides. Easily add an image to the template by dragging and dropping an image of your choice into the picture placeholder.
2. Create an Outline
Creating an outline before working on your presentation is a great way to organize your thoughts. When creating a presentation, you want the audience to be clear, consistent, and organized.
Also, when you create an outline, it can help you make sure that you've got the best message. You can also use an outline to choose where you want your images or other multimedia. Also, they can help you see if you missed a topic or point.
3. The Basics
To learn the basics, let's start with slide seven. As you can see, there are a few components on the slide that we can change according to our needs. At first sight, we notice the following components available to us:
- text box
- footer text
I'd advise you to always look at the available components in a slide design as you're glancing over the different slides within a theme. This has a few benefits:
- You can identify how your content can fit the deck's structure.
- You can decide on the components you like (or dislike).
- You'll notice a pattern in the slide designs.
Now that we understand the components we can change to suit our needs, let's move ahead and start designing.
4. Removing Slide Components
For this example, I'll be making a simple slide to introduce the topic of this presentation. I've decided I don't need a footer or paragraph text underneath the title.
To remove the text, simply click on each Text Box and use the Delete key to remove the components from the slide.
To delete multiple words, highlight the words and then press Delete on your keyboard. If you want to add them again, you can use the top toolbar to insert text boxes, images, and other assets such as shapes and graphs.
5. Use the Slide Master
But wait! You might notice that you can't click on certain components within the slide. For example, you can't change the footer. This is because it's set in a Master Slide.
The easiest way to explain a Master Slide is to think of a boilerplate which forms the foundation for your slide designs.
The slide master tool lets you edit the layout from a single slide. This makes it easy to edit the layout of multiple slides at once. To access the slide master tool, click on the View tab.
Next, click on the Slide Master icon. This opens up the tool. The large slide is the slide that you make edits to. The small slides under the large slide is the group that'll be edited when you edit the large slide.
This is normal, as a master slide can have a Master Layout. Master slides use a master layout used in a group of master slides.
Let's access the master layout by looking at our master slide overview in the left panel and scrolling all the way up until we see the slide on top of the group. This is the slide that contains the master layout.
In this slide, you can change the footer. You'll also notice the child master slides updating as you change this. Click the Close Master button in the top toolbar to save your changes.
You'll notice that the elements you couldn't edit have been updated and changed in the deck design.
For more information about the Slide Master tool, read this in-depth article:
6. How to Add Animation
If you want to add something fun to your presentation, you can add animation. First, however, you need to know how to edit PowerPoint templates to add animation. For this illustration, we'll switch to slide two.
First, click on the Animations tab above the toolbar. When you click on this tab, you’ll see the different effects, such as:
- the green Entrance Effects
- the yellow Emphasis Effects
- the red Exit Effects
Next, click on the object that you want to animate. Then, choose the animations from the effects options that you want to use.
For more information about PowerPoint animation, read these articles:
- How to Quickly Animate All Types of Text in PowerPointSarah Joy22 Oct 2021
- How to Control PowerPoint Animation With the Animation PaneAndrew Childress05 Apr 2022
7. Add an Image
You can use two methods to add an image to a presentation template.
The first method is using picture placeholders. A good premium template has picture placeholders in the template.
For example, slide one of the Business PowerPoint Presentation templates has a picture placeholder in the middle of the slide.
For example, you can find unlimited stock photos on Envato Elements. Download them to your device quickly and easily.
Download a photo you'd like to use and drag the image into the slide. Of course, essential to notice is that the picture is high enough in resolution (as a general rule, never aim for an image that's got less than 1600 pixels in width, or the quality might be poor).
You may need to adjust the image size and position.
The second method is to click on the Insert tab above the toolbar.
Next, click on the Pictures button in the toolbar. When you click on this button, a menu appears. Choose the correct option depending on where your image file is located. Your image appears on your slide. Adjust the image as needed.
8. Image Transparency
First, click on the image. Next, click on the Picture Format tab above the toolbar. You'll see a Transparency button in the toolbar. When you click on this button, a Transparency menu appears. Choose the option that you want.
You can easily change the transparency of an image to increase the legibility of the text on top of the picture.
Let's add some finishing touches. Click on the title to change its text, remove the placeholder logo using backspace, and drag in your company's logo. Should you have any issues with the formatting, double-click on the image.
9. Fitting Images
In the top toolbar under the Picture Format tab, there's a Crop button with a dropdown next to it. When you click on the dropdown menu, there's a Fit option and a Fill option. The fit option helps you fit an image within a constrained box. The Fill option is useful to cover a constrained box (for example, when using a background image).
10. Images Within Shapes
The final tricky part is updating images within a shape. Let's look at slide 23.
When you click on the graphic on the right, you'll notice it's a shape that's got multiple areas. You can double-click on the image placeholders within the shape to open a menu to select the image you'd like to add to the shape.
With that, we're all set to complete this slide!
11. Final Tips
As you notice, navigating through a theme design is very easy.
It would be best if you remembered that there's a distinction between your slide design, which uses placeholders, and recurring components, which you can't edit directly in the slide but can change in the corresponding Master Slide. If you can't access an item in the original master slide, a parent Master Slide uses a Master Layout. Multiple slides use the master layout. This allows for a consistent design across multiple presentation files.
As a quick overview, the ideal process to edit a template is the following:
- Copy and the original template into a new working document you'll save separately.
- Make edits to each slide you work with. Start with placeholders, then change the corresponding Master Slide if needed. Of course, you can add and remove text, images, and charts.
- You might notice that your changes to the Master Slide affects your other slides, which is good as you only need to update the placeholders, saving time.
- Do a final check if everything looks solid, and you're all set!
The Top Source for Premium PowerPoint Templates (With Unlimited Use)
Envato Elements is a great place to find the top premium PowerPoint templates. To gain access to premium templates, you must pay a low monthly fee to become a subscriber. Once you become a subscriber, you’ll gain access to more than just premium PowerPoint templates. You’ll have access to images, fonts, audio, and more.
Using a premium PowerPoint template saves you time because you aren’t creating a presentation from scratch when you use a premium template. In addition, if you use a premium template, you start with a great base. This means that all you need to do is add images and text.
Every template is made by a professional to look impressive and stylish. As a result, you’ll stand out among your peers who created their own or used a free template.
If you’re creative and like to customize your presentation with a premium template, you can still make as many customizations as much as you want. A good premium template is entirely editable.
Best Five PowerPoint Presentation Templates from Envato Elements
Here are some of the top PowerPoint templates from Envato Elements:
Creature is a multipurpose presentation with a versatile design. There are over fifty unique slides that you can use to create a PowerPoint for any topic you have.
This template also comes with charts, graphs, and icons. These elements add visual interest to your presentation.
This presentation template is a professional presentation with a portfolio to showcase your work if you’re a creator. For example, you’ll have over 40 unique total slides when you create a PowerPoint with this template.
Easily add an image to this template by dragging and dropping an image of your choice by dragging and dropping it into the picture placeholder.
This template has a minimal design that can work for any presentation topic. With this template, you’ll have 68 custom slides to use when creating a PowerPoint presentation. Plus, it's got animation and transitions, adding some interest to your presentation.
When creating a PowerPoint, you must consider what kind of presentation you want. This template is excellent for Creatives. This template comes with 55 creatives slides. It also comes with 50 premade color schemes.
Style Multipurpose PowerPoint Template is a multipurpose presentation template. It comes with 4000 total slides making it easy to create a PowerPoint presentation. Easily add an image of your choice to this template by dragging and dropping the image into a picture placeholder.
Grab This eBook on Making Great Presentations (Free Download)
We've got just the right complement to a professional PowerPoint template that'll help you learn the complete process of how to write, design, and deliver great presentations.
Download The Complete Guide to Making Great Presentations now for FREE with a subscription to the Tuts+ Business Newsletter. Get your ideas formed into a powerful presentation that'll move your audience.
More Top PowerPoint Templates
Haven’t found a template that suits your needs? Check these articles out for more templates.
- 25 Best Free Cute Pastel Colors PowerPoint PPT Templates to Download (2022)Barni Rajah12 Oct 2022
- 24 Best Free PowerPoint Consulting Templates to Download for 2022Barni Rajah24 Sep 2022
- 24 Free Purple PowerPoint PPT Templates to Download for 2023Andrew Childress29 Oct 2022
Download a Premium PowerPoint Template Today!
You've just learned how to edit a PowerPoint template and how to create a PowerPoint presentation using a template.
Once you start with a premium template, it isn’t hard to create a presentation. Next time you need to create a presentation, try using a premium template. Gain access to thousands of premium PowerPoint templates and digital assets by signing up for Envato Elements today!
Editor's Note: This tutorial was originally published in 2016 by Sven Lenaerts. It's been completely redone to make it accurate and up to date.