FREELessons: 17Length: 44 minutes

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2.11 How to Edit PowerPoint Charts

One of the best uses for PowerPoint is to help visualize data. Trying to talk through numbers could be really dull and confusing. That's why it's so helpful to use PowerPoint charts to help bring your data to life. There are a ton of chart styles and options available, and you can fully customize each one. It's one of the easiest and best ways to make your presentation pop and keep your audience engaged. PowerPoint themes from Envato Elements often come with incredible charts already built in. All you have to do is change the styling and data to fit your own needs. I'm working on a slide here, and as you can see it has a bar chart already showing on the left side. Now, the data here was included with a template and I need to change it out to use my own data. My vision for the chart is to show my fictional company's market share growth over the past five years. First off, these box right above each bar don't really fit with my chart. So I'll go a head and delete them. All it takes is selecting each one, and pressing delete on my keyboard. This frees up space and makes the chart look a little cleaner. Okay, now it's time to customize the data itself. I'll right-click anywhere on the chart and then choose Edit Data. You'll actually see an Excel spreadsheet window open right inside a PowerPoint, there I can start changing out the data. In each of these five rows, I'll type in a year in the left column and a percentage in the right column. As I go, PowerPoint will automatically scale the chart to match my data. When I'm finished, I'll just press Enter and exit out of the Excel screen. That's it. In just a few seconds, I've reinvented the chart to fit my message. But changing the data isn't the only thing I can do. Let's say that I want to reposition the chart on my slide. Charts work just like images. I can just click and drag to move the chart to a different position. Or, I can resize it by clicking on a corner and scaling it up or down. When you're giving a presentation, remember that chart labels and details might be hard to see from the back of a room. That's why it pays to make your chart as big as you can. Now that I've added my data and placed the chart on the slide, I'll finish by changing out the look and feel of the chart. These options live up here on the design tab, in the chart tools design option. Here I can change things like the chart style, and even the type of chart. For our purposes, all I want to do is change the colors of the chart to make it a little more vivid. To do that, let's click on the Change Colors button here. The PowerPoint theme we're using includes a wide variety of color palettes designed to match the overall look and feel of the presentation. Hover over a few of these options and the chart will preview them live as you can see here. Once I find the color I like, I'll simply click to select it and the chart will update to match. Finally, last stop, I want to remove some of the clutter from the chart. The main thing I'll delete will be these gridlines, just to give the chart a cleaner look. With the chart selected, let's click on the + icon here, and then click to uncheck the Gridlines box. And that does it, in just a few easy steps, we've created a totally custom stylish chart to help bring our data to life. Charts can be useful in almost any presentation, especially those that are data-driven. In the next lesson, we'll expand on this theme by learning to edit PowerPoint infographics. Thanks for watching.

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